Under the supervision of the Head of Support Services, the National Deputy Head ...
Under the supervision of the Head of Support Services, the National Deputy Head of Support Services
is responsible for the effective and efficient management of support functions
(Administration, Human Resources, Finance, Logistics and Procurement) in
pursuance of programme objectives. In doing so, he/she will further be
responsible for full compliance of operations with United Nations Office for
Project Services (UNOPS) rules, regulations and policies, established SOP/SWPs
and guidelines in line with the UN/UNOPS Rules and Regulations and monitoring
adherence. Summary of key results are as following:
1.
Operational leadership, advisory and technical support
2.
Project planning and coordination support
3.
Procurement
4.
Financial and compliance management
5.
Human resource management
6.
Administration and Information Technology
7.
Knowledge management and innovation
1. Operational
Leadership, advisory and technical support
- Contribute to the formulation of UNMAS Iraq Programme, strategies and policies through advisory
services to the UNMAS Iraq Programme.
- Provide technical advice and operational guidance on innovative
approaches to project financing, risk assessment/mitigation and use of
financing structures, mechanisms instruments and guarantees.
- Collaborate with colleagues to identify the need, determine cost and
plan all UNMAS Iraq Programme, support
services, including procurement, logistics, finance, human resources and
administrative services.
- Assist the UNMAS Iraq Programme, Head of Support Services in setting goals, targets and performance
standards for projects, and recommend tools for monitoring, evaluation and
auditing
- Participate in any UN forum discussions and planning to ensure UNOPS
position, interests and priorities are fully considered.
- Support the Head of Support Services in leading, safety, security
matters to ensure they are integrated into all aspects of the operations and
that related risks are managed effectively.
2. Project planning and coordination support
- Provide assistance and support to the programme section for project
budget preparation, revisions and work planning.
- Provide input into project engagement and acceptance documents
including assisting with contract negotiations.
- Provide advice on goal setting, targets and performance standards for
projects and recommend tools for monitoring, evaluation and auditing.
- Assist the Head of Support Services in monitoring project financial
projections, advise and/or refer
critical issues to the UNMAS Iraq Programme, programme management.
- Provide advice on programme and project cost sharing, deployment of
funds and closure.
- Constantly monitor and analyze the operating environment to identify
potential risks and take action/refer critical issues for intervention to
ensure delivery of results.
- Closely liaise with the Baghdad office and field sub-offices in order
to troubleshoot any issues that might cause interruption in the support
services management.
3. Procurement
- Support and supervise procurement processes,
including tendering processes and evaluation and supplier selection, to ensure
viable procurement solutions that meet operational needs and compliance with
UNOPS procurement procedures, regulations and standard of accountability,
ethics, integrity and performance.
- Evaluate contractual arrangements and legal
commitments/risks for appropriate action.
- In consultation with relevant colleague,
review, administer and issue contracts, agreements/amendments with institutions
and UN agencies.
- Oversee the logistics of goods and equipment
on project sites to confirm delivery and safe warehousing.
- Evaluate, list, update and monitor the
performance of the roster of service providers of suitable firms or
institutions
4. Financial and compliance management
- Oversee the Support
Services Finance Unit and ensure compliance with the UNOPS/Financial Rules
& Regulations and Finance procedures
- Monitor, track and control
expenditure to ensure optimum and appropriate use of resources.
- Ensure the availability of
required financial reports and exception reports including investigating
anomalies to resolve problems, reporting or recommending any action
required to relevant stakeholders.
- Supervise the timely
review, posting and closure of accounts. Certify/verify accuracy and
compliance with standards of accountability framework. Submit/prepare
mandated report on financial status.
- Supervise all financial
services (accounting, cash management, payments etc.) ensuring timeliness
and compliance with standards of accountability and performance.
5. Human Resources Management
- Plan personnel required for UNMAS/ Iraq
office programmes/projects.
- Oversee all human resource services/processes
including recruitment, salary administration and compensation, performance
review, training and development, ensuring compliance with human resource
rules, regulations, procedures and standards of performance and ensuring that
hiring managers actively seek to create diverse teams in terms of gender and
geography.
- Promote and support a learning culture by
empowering individuals and teams to identify critical learning needs and
plan/provide easy access to learning opportunities to maintain personnel
competency and flexibility.
- Foster a positive work environment,
respectful of both men and women, and ensure that the highest standards of
conduct are observed.
- Exercise control of all staffing issues
within the UNMAS Iraq programme as required by the projects’ demands including
recruitment, training, staff performance review
6. Administration and Information Management
- Manage the acquisition, maintenance,
inventory, recording, verification and protection of project and administrative
facilities/assets, including IT infrastructure, equipment and servers.
- Identify opportunities for leveraging the use
of IT to enhance business operations and efficiency and to facilitate knowledge
management, and information sharing.
- Manage the timely and efficient delivery of
all administrative services, (e.g. premises, asset management, organizational and
personnel security, travel and IT).
7. Knowledge management and innovation
- Contribute to the development and
introduction of innovation to ensure UNOPS is continually incorporating best
practice approaches in UNMAS Iraq Programme, Support Services.
- Contribute to the dissemination and sharing
of best practices and lessons learned for corporate development planning and
knowledge building.
- Plan, implement and organize strategic
capacity building, learning and training of Support Services personnel, clients
and stakeholders
Perform any other relevant task assign by the Head of Support Services;