Financial Monitoring and Reporting Associate

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as UNHCR, WHO, UNICEF and UNEP and other international organizations. In 2014, the UNOPS Executive Director decided to establish the UNOPS Ethiopia Operational Hub (ETOH), which manages and coordinates the UNOPS activities in Ethiopia, as well as Sudan and Djibouti.

UNOPS ETOH activities range from tailor-made administration, operations, human resources and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply and financial management.

1. Duties and Responsibilities

Under the supervision of the Information Systems Officer and Chief of Accounts Unit, the Financial Monitoring and Reporting Associate will carry out the following functions:

1.1    Information and Communication Technology Support Section (ICTSS)

1. Clear Purchase Orders, Fund Commitments and Travel Authorizations for ICTSS
2. Checking and clearing of Shopping Carts created by ICTSS
3. Make sure proper and accurate data is submitted for ICTSS to the Finance Section during the year end closure of accounts
4. Generate BI and ECC reports on cost recovery and status of allotment for ICTSS
5. Assist ICTSS team with regards to Cost Recovery of IT services (billing, cost breakdown, JV for adjustment purposes)
6. Following up with the appropriate agencies for the collection of billed items under the SD Module

1.2  Finance

1. Prepare a Monthly Finance Section Management Report to the Senior Management Teams of ECA
2. Follow-up customer for settlement of Accounts Receivable and prepare aging report on regular basis
3. Review transactions in SAP related to billing and cost recovery items prior to issuance of invoices
4. Download monthly Assurance and Monitoring Unit (AMU) dashboard, analyze data and inform relevant units for taking action on red flagged KPIs
5. Prepare and issue out memos to tenants regarding rent, ICT and telephone charges
6. Work with the Disbursement Unit in clearing GRIR by three way reconciliation of Invoice, GRIR and SES
7. Finance VAT clearing focal person of Sub-Regional Offices of the UNECA; (Morocco, Rwanda, Cameron, Níger and Zambia)
8. Regularly work with Grants and Trust Funds Unit for getting inputs for Management Reports and clearing AR
9. Any ad-hoc reporting analysis as required by management

• Completion of secondary school is required.

• A university degree in finance and  accounting  would be an asset and may substitute required years of work experience.
• Certification in relevant field e.g. accounting, finance is desirable.

2.    Work Experience

A minimum of six years of experience in finance, accounting, administrative services or related area is required. Experience working with Enterprise Resource Planning (ERP) systems such as SAP is an asset. Experience in preparing Management Report for Senior Management Teams and Accounts Receivable follow-up and collection are also assets.

3.    Language

 For the post advertised, fluency in oral and written English is required. 

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.

 

 IT SKILLS Microsoft Office, Spreadsheets, PowerPoint, Outlook 360, ERP/SAP

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

This is  a local position and therefore it is open to only Nationals of Ethiopia.


 Contract type:Local Individual contractual Agreement
Contract level: LICA-6
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.