Project Support Associate (2 Positions), Multiple positions

 Project Monitoring and Reporting

• Support the Project Support Officer in maintaining the following:
• i. Electronic Blue File,
• ii. Upload on oneUNOPS (ERP) engagement and project level files                                       
• iii. Maintain Monthly Team work plan, monthly portfolio reports and stage plans
• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.
• Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
• Enter data in Keepsite (UNOPS risk, lessons and issues management tool)
• Record the following logs and upload relevant information on oneUNOPS: Configuration Item Records, Risk Log, lessons  and all other registers/logs delegated by the Project Manager
• Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans.
• Take minutes of regular team meeting and follow up on action points
  

• Support the Project Support Officer  in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress
• Maintain project tracking sheet  and alert the Project Support Officer on project end date and reporting requirements of projects
• Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs
• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable
• Facilitate information flows and support in managing risk registers and issues
• Support the documentation of lessons learned and best practices
• Assist the project planning process
• Prepare draft Pro Forma and client Project Agreements as per the input received from procurement team
• Follow up with partners on project agreement signing, information required for project closure and fund transfer requests

Operational and Logistic Support

• Manage and support on organizing project planning meetings, Project Board meetings and partner’s capacity building trainings
• In consultation with the PSO, prepare amendments for Project Agreements and budget revisions when applicable;
• Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management of multiple donor activities;
• Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues in for direct support of the project and in support of PSO.
• Manage the travel plan of the Procurement Portfolio Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel.

Knowledge management and innovation

• Support the compilation of lessons learned as per defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Support that Local capacities are built at every level and opportunity for Project Support.
• Maintain records of project files and activity reports in hard and soft copy.

Impact of Results

The Project Support Associate directly impacts on achievement of project results by assisting the Project Manager and Project Support Officer to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education:

• Completion of Secondary School education is required.
• University Degree in Accounting, Project Management, Procurement, Supply Chain Management, Business Administration, Management, or related field is desirable. 

• 6 years of relevant work experience in the field of project management with focus on monitoring, recording, reporting, and coordination.
• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
• Experience in the usage of computers and office software packages (MS Office) and handling of web-based management systems is an asset. 

• Fluency in written and oral English. 
• knowledge of a second UN or regional language is an asset. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified Somali female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

1. Contract type: Local ICA
2. Contract level: LICA-6 and
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Africa Region

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Background Information – Somalia Country Office

The UNOPS Somalia Country Office (SOCO) plays a critical role in providing management services for its life-saving peace building, humanitarian and development operations; supporting projects on behalf of a range of partners and creating real results that matter for people in need.  Somalia Country Office is implementing projects worth more than USD100M in Somalia and is helping its partners achieve project goals in sustainable project management, sustainable procurement, sustainable infrastructure, human resource management and advisory services.