Under the direct supervision of the Head
of Support Services, and in close colla...
Under the direct supervision of the Head
of Support Services, and in close collaboration with the Procurement Specialist
in charge of the Hub procurement, the Procurement
Specialist is responsible for the development and implementation of strategic and
effective procurement services reflecting international public procurement best
practices, compliance with UNOPS procurement policy, rules, regulations and
procedures, ensuring appropriate risk management and obtaining the best value
for money for the acquisition of goods, services and the contracting of works.
He/she analyzes and interprets the respective rules
and regulations and provides advice and solutions to a wide spectrum of complex
issues related to procurement. The role requires deep understanding of
procurement policy and processes and the Procurement Specialist should be able
to apply them to the appropriate situations.
In addition to responsibility for the
deliverables of the work team, the incumbent’s work is focused on strategic
relationship building and demand management, mainly referred to aggregation and
dealing with complex organizational structures, preparation of business cases
and understanding of the supply market, as well as sharing knowledge with
projects in order to achieve reductions of costs and savings.
Maintaining the highest degree of personal and professional ethics, the
Procurement Specialist promotes a collaborative, client-focused, quality and
results-oriented approach in the Business Unit.
The Procurement Specialist works in close
collaboration with the programme/project colleagues in the given geographical
area and with UNOPS HQ personnel, particularly with the Procurement Group (PG),
as well as the Government officials, to successfully deliver procurement
services.
The Procurement Specialist will work in close
cooperation with the Business Unit and Project Managers and report to the
management on central issues related to procurement activities. S/he supervises
and leads procurement personnel to deliver work results, in close cooperation
with the leadership team in the given geographical area.
- Leads the development and implementation of procurement and
contracting strategies for goods, services and works, focusing on achievement of the
following results:
- Appropriate application of UNOPS procurement governance framework (rules,
regulations, policies and tools) in Business Unit and Project operations.
- Provision of supply-market intelligence and
analysis.
- Procurement strategies, approaches and plans designed and implemented
according to cost reduction and saving strategies, applying:
- Expertise in market intelligence matched to business requirements;
- Optimal Stakeholder management principles;
- Sustainability criteria;
- Appropriate work processes to individual cases.
Oversight and
supervision of the implementation and results of strategic and routine procurement
work plans in Business Unit, covering Pre-Purchasing:
Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation;
Review and Award; Post Purchasing:
Contract finalization and issuance; Logistics; and Contract Management.
2.
Manage and guide procurement processes for the acquisition of goods,
services and the construction of works for the Business
Unit, focusing
on achievement of the following results, in compliance with the official procurement
policies, rules, regulations and procedures:
- Sustainability
embedded in the procurement process.
- Appropriate procurement modalities and instruments applied
(e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements,
utilizing expert knowledge of procurement policies and instruments.
-
Creation,
implementation and oversight of proper monitoring and control of procurement
processes in Business Unit and projects including organization of RFQ, ITB or
RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of
certain conditions of contracts in full compliance with UNOPS Procurement rules
and regulations
- Review and pre-clearance of
solicitation documents, requests for awards and submissions to Contract and
Property Committees (CPCs) in role as Procurement Reviewer (in OneUNOPS
or Enterprise system).
- Procurement
contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks
and through agreed reporting mechanisms.
- Implementation
of Internal control system.
-
Elaboration of comments regarding project audit
reports of the Business Units, when necessary
3. Ensure introduction and implementation
of sourcing strategy and e-procurement tools focusing on achievement of the
following results:
- Creation, development and
management of rosters of suppliers, elaboration of supplier selection and
evaluation, quality and performance measurement mechanisms.
-
Ensures that the e-sourcing tools are used in
accordance with PG goals and standards in this area.
4. Team Management
- Facilitate
the engagement and provision of high quality results and
services of the team supervised through effective recruitment, work planning,
performance management, coaching, and promotion of learning and development.
- Provide oversight, ensuring
compliance by team members with existing policies and best practices.
5. Knowledge building and Knowledge sharing
- Organize, facilitate and/or
deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
- Lead and conduct initiatives on
capacity development and knowledge building for procurement personnel,
including network development, plans, learning plans and activities, procurement
practice information and best practice benchmarking.
- Oversee team’s contributions to Procurement knowledge networks and
communities of practice including collaborative synthesis of lessons learnt and
dissemination of best practices in procurement management.
-
Guide team’s collection of feedback, ideas, and
internal knowledge about processes and best practices and utilize productively