Within limits of delegated authority the
Programme Assistant will be responsible...
Within limits of delegated authority the
Programme Assistant will be responsible for the following duties:
- Assists in the coordination of project planning
and preparation work for the joint initiative, monitors status of project activities
and receipt of relevant documentation for review and approval.
- Compiles, summarizes and enters data on project delivery; drafts related
status reports, identifying shortfalls in delivery, budget overruns, etc., and
brings to the attention of management.
- Drafts correspondence and prepares and updates and periodic reports.
- Provides general office
assistance; responds to information requests and inquiries; reviews, logs and routes incoming
correspondence; sets up and maintains files/records; organizes meetings,
workshops; handles routine administrative tasks.
- Performs other duties as assigned related to the joint Technology Bank,
NASAC initiative.
Results
Expected
Provides reliable
administrative coordination of project
planning and preparation activities and general office support
services. Processes work and requisite
follow-up accomplished under some supervision, seeks advice from and/or
reporting to supervisor as needed.
Accurately prepares reports.
Consistently applies appropriate policies, guidelines and procedures.
Effectively and in a timely manner, liaises and interacts with colleagues and
concerned parties internally and externally.
Monitoring
and progress controls
Reporting required on deliverables
outlined under “Responsibilities” on at least a bi-monthly basis, and at the
discretion of the Executive Director of NASAC and the Programme Management
Officer of the Technology Bank, more frequently. An accounting for funds
expended and activities delivered will be expected quarterly, with a final
report at the end of the contract.