Purpose and Scope of Assignment
Under the overall supervision of the Programme
Management Specialist for the RSHQ Program, the incumbent will closely work
with the AFOC Finance unit, and be responsible for the following duties:
●
Create
Account payable vouchers for the RSHQ Program and review vendors in UNOPS’ ERP
system (oneUNOPS).
●
Review and
examine that oneUNOPS ERP payment requests for services, supplies and
equipment, payroll as well as those pertaining to personnel, to ensure that
these are in accordance with the Financial Regulations and Rules of the UNOPS.
●
Examine
payment requests with regard to their validity and completeness prior to
processing and ensure that disbursements are within the established guidelines
and authorized limits and availability of funds.
●
Run the pay
cycle.
●
Prepare
EFT’s to ensure timely transfer of funds to the respective beneficiary’s
accounts.
●
Respond to
queries from the AFOC Finance unit, the Office of the Regional Director, UNOPS
Headquarters and beneficiaries related to the payments, and follow-up with the
bank to speed up the transfer of payments.
●
Maintain
internal expenditure control systems to ensure that vouchers processed are
matched and completed, transactions are correctly recorded, and transactions
are posted correctly in oneUNOPS ERP.
●
Analyse,
review and make recommendation on vendor payments which will be done through
oneUNOPS ERP.
●
Resolve
budget check errors and match exceptions in oneUNOPS ERP.
●
Run and
analyse data queries in oneUNOPS ERP to ensure accuracy of data entry performed.
●
Perform
periodical review of the processing of operational advance transactions
performed by RSHQ projects. This includes review of the transactions, verification,
follow–up on erroneous entries and post-review of the transactions on a sample
basis.
●
Follow-up
on the advances extended to RSHQ projects and its recovery within the allowed
time frame.
●
Provide
information needed to respond to audit findings related to the RSHQ Program and
Projects.
●
Assist the
Programme Management Specialist in meeting deadlines.
Perform other related duties as required.