Stakeholder
Management:
●
Establish solid working relationship with the project board
(Executive, Senior Users and Senior Suppliers), client and key stakeholders
●
Manage communications and ensure stakeholders are aware of project
activities, progress, exceptions and are in a position to accept handover
products
●
Advise the client on issues that may impact the achievement of
their outcomes (including issues of sustainability and post project requirements
such as maintenance)
●
Manage the information flows between the Project Board/OC Director
and the project
Delivery and
Performance:
●
Develop and maintain packages’ plans
●
Implement approved packages’ plans (including the establishment of
milestones) within tolerances set by the project board
●
Embed sustainability dimensions including social and gender
inclusion, environmental and economic aspects into project life cycle.
●
Manage the production of the required products, taking
responsibility for overall progress and use of resources and initiating
corrective action where necessary
●
Liaise with any external suppliers or account managers
●
Advise the Programme Manager of any deviations from the plan
●
Identify and manage risks so that maximum benefit to client and
stakeholders is achieved
●
Manage and review product quality and ensure products are accepted
●
Monitor and evaluate performance of service providers
●
Identify and report potential business opportunities for UNOPS to
supervisor
●
Identify and report threats to UNOPS internal business case to
supervisor
Procedures:
●
Follow the Project Management Cycle Instructions and ensure that
all organizational policy is complied with (Organizational Directives and
Administrative Instructions)
●
Prepare/adapt the following plans for approval by the Project
Board: I. Project Initiation Documentation; II. Stage/Exception Plans and
relevant Product Descriptions
●
Prepare the following reports:
i.
Highlight Reports
ii.
End Stage Reports
iii.
Operational Closure Checklist
iv.
End Project Report
v.
Handover Report
●
Maintain the following: i. Electronic Blue File; ii. Procurement,
HR and Finance files as required by those practices as per OD12.
●
Ensure that all expenditure comply with UNOPS Financial Rules and
Regulations (FRR).
●
Manage budgets, cash flow and obligations to ensure that
deliverables are met and payments to contractors and personnel are received on
time.
●
Understand and manage UNOPS overheads, allocable charges, and
related corporate charges as they apply to the project
●
Understand the unique structures of the UN and budget
appropriately for personnel
●
Manage and remain accountable for expenditures against the budget
(based on accurate financial reports)
●
Where the Project Lead has no delegation as a committing officer,
s/he retains these responsibilities and will monitor and instruct/request
others to carry out the relevant commitments and disbursements.
Knowledge
Management:
●
Participate in the relevant Communities of Practice
●
Actively interact PM community to share case studies, lessons
learned and best practice on the Knowledge System.
●
Provide feedback to Practice Leads on policy, supporting guidance
with an aim towards continuous improvement of UNOPS policies
●
Complete lessons learned as per reporting format
●
Incorporate lessons learned from others as per planning format
Personnel
Management:
●
Lead and motivate the work package team
●
Ensure that behavioural expectations of team members are
established
●
Ensure that performance reviews are conducted
●
Identify outstanding staff and bring them to the attention of the Programme
Manager
●
Have a thorough understanding of UNOPS personnel contract
modalities (including ICA and Staff)
●
Select, recruit and train team as required by project plans
●
Perform the Team Manager role, unless appointed to another person(s)
●
Perform Project Support role, unless appointed to another person
or corporate/programme function
●
Ensure safety and security for all personnel and comply with UNDSS
standards
Core Values and Principles:
●
Understand and respect UNOPS sustainability principles
I.
Look for ways to embed UNOPS sustainability principles in day to
day project management
II.
Seek opportunities to champion gender equality at work place
III.
Champion and communicate project’s sustainability aspects with key
stakeholders
●
Understand and Respect National ownership and capacity
i.
Understand the principles of the Paris Declaration on aid
effectiveness and mainstream them into the project plans
ii.
Seek opportunities to recruit qualified local staff
iii.
Look for ways to build capacity of local counterparts
●
Partnerships and Coordination Understand the UN Development
Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
i.
Strive to build strong partnerships and effective coordination
among relevant project actors (e.g. United Nations, governments, and
non-governmental organizations or other relevant partners)
●
Accountability for results
and the use of resources
i.
The project management processes are designed to deliver maximum
accountability, transparency and results. If a project or processes is not in
line with this, it is the responsibility of the PM to raise the issue with a supervisor
●
Excellence
i.
Contribute to innovation and the adaptation of best practice
standards of sustainability and quality.