Stakeholder Management:
●
Establish solid working relationship
with the project board (Executive, Senior Users and Senior Suppliers), and key
stakeholders;
●
Manage communications and ensure
that all stakeholders are aware of project activities, progress, exceptions and
are in a position to accept handover products;
●
Advise the client on issues that may
impact the achievement of their outcomes (including issues of sustainability
and post project requirements such as maintenance);
●
Manage the information flows between
the Project Board/OC Director and the project(s).
Delivery and Performance:
●
Develop and maintain project plans;
●
Implement approved project plans
(including the establishment of milestones) within tolerances set by the
project board;
●
Embed sustainability dimensions
including social and gender inclusion, environmental and economic aspects into
the project life cycle;
●
Manage the production of the
required products, taking responsibility for overall progress and use of
resources and initiating corrective action where necessary;
●
Liaise with any external suppliers
or account managers
●
Authorize Work Packages
●
Advise the Project Board and OC
Manager of any deviations from the plan
●
Identify and manage risks so that
maximum benefit to client and stakeholders is achieved
●
Manage and review product quality
and ensure products are accepted
●
Monitor and evaluate performance of
service providers
●
Identify and report potential
business opportunities for UNOPS to supervisor
●
Identify and report threats to UNOPS
internal business case to the supervisor
●
Ensure that the Project observes Health, Safety,
Social and Environmental aspects in the daily implementation
●
Develop the Project’s gender action plan and
ways to mainstream gender into the project
Procedures:
●
Follow the Project Management Cycle
Instructions and ensure that all organizational policy is complied with
(Organizational Directives and Administrative Instructions);
●
Prepare/adapt the following plans
for approval by the Project Board: I.
Project Initiation Documentation; II. Stage/Exception Plans and relevant
Product Descriptions;
●
Prepare the following reports:
i.
Highlight Reports and other
progress reports as required by UNOPS and the client
ii.
End Stage Reports
iii.
Operational Closure Checklist
iv.
End Project Report
v.
Handover Report
●
Maintain the following: i.
Electronic Blue File; ii. Procurement, HR and Finance files as required by
those practices as per OD12;
●
Ensure that all expenditures comply
with UNOPS Financial Rules and Regulations (FRR) as well
as the Client’s guidelines;
●
Manage budgets, cash flows and
obligations to ensure that deliverables are met and payments to contractors and
personnel are received on time;
●
Understand and manage UNOPS
overheads, allocatable charges, and related corporate charges as they apply to
the project;
●
Understand the unique structures of
the UN and budget appropriately for personnel;
●
Manage and remain accountable for
expenditures against the budget (based on accurate financial reports);
●
Where the Project Manager has no
delegation as a committing officer, s/he retains these responsibilities and
will monitor and instruct/request others to carry out the relevant commitments
and disbursements.
Knowledge Management:
●
Participate in the relevant
Communities of Practice;
●
Actively interact with other PMs and
the PM community to share case studies, lessons learned and best practice on
the UNOPS Knowledge management System;
●
Provide feedback to Practice Leads
on policy, supporting guidance with an aim towards continuous improvement of
UNOPS policies;
●
Complete lessons learned as per
reporting format;
●
Incorporate lessons learned from
others as per planning format.
Personnel Management:
●
Lead and motivate the project
management team;
●
Ensure that behavioural expectations
of team members are established;
●
Ensure that performance reviews are
conducted;
●
Identify outstanding staff and bring
them to the attention of the OC Director;
●
Have a thorough understanding of
UNOPS personnel contract modalities (including ICA and Staff);
●
Select, recruit and train team as
required by project plans;
●
Perform the Team Manager role,
unless appointed to another person(s);
●
Perform Project Support role, unless
appointed to another person or corporate/programme function;
●
Ensure safety and security for all
personnel and comply with UNDSS standards;
●
Implement the UNOPS Gender parity plan.
Core Values and Principles:
●
Understand and respect UNOPS
sustainability principles
I.
Look for ways to embed UNOPS
sustainability principles in day to day project management
II.
Seek opportunities to champion
gender equality at workplace
III.
Champion and communicate project’s
sustainability aspects with key stakeholders
●
Understand and Respect National
ownership and capacity
i.
Understand the principles of the
Paris Declaration on aid effectiveness and mainstream them into the project
plans
ii.
Seek opportunities to recruit
qualified local staff
iii.
Look for ways to build capacity of
local counterparts
●
Partnerships and Coordination
i.
Understand the UN Development
Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
ii.
Strive to build strong partnerships
and effective coordination among relevant project actors (e.g. United Nations,
governments, and non-governmental organizations or other relevant partners
●
Accountability for results and the
use of resources
i.
The project management processes are
designed to deliver maximum accountability, transparency and results. If a
project or processes is not in line with this, it is the responsibility of the
PM to raise the issue to a supervisor
●
Excellence
i.
Contribute to innovation and the
adaptation of best practice standards of sustainability and quality.
Monitoring and Progress Controls
●
Ensure that the project(s) produces the required
products within the specified tolerance of time, cost, quality, scope, risk and
benefits.
●
The Project Manager is also responsible for the
project producing a result capable of achieving the benefits defined in the
Business Case.
●
Contribute to the overall business targets and
needs.