Project Management Support Officer (Roster), Multiple positions

Sudan

Under the supervision of the Project Manager, the Project Management Support Officer will be responsible for:

1. Project implementation

• Preparation and maintenance of project files, including internal and external project reports.
• Coordinate information flows and oversee change controls, risk registers and issue management by establishing document control procedures
• Coordinate assigned delivery of work packages and take responsibility for progress.
• Coordinate and liaise with the Project Manager on the implementation progress.  
• Identify and escalate to the Project Manager of any deviations from the plan and update plans.
• Work with Project manager to identify and manage risks. 

2.  Financial and procurement management

• Maintain all supporting project financial documents for audit and review processes.
• Support the Project Manager to ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.
• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
• Facilitating processing of direct payments and advance requests and prepare project budget revisions.
• Manage the preparation of financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
• Monitor budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Conduct financial analysis to manage and calculate financial shortfalls and over-expenditures.
• Conduct budget revisions and initiate corrective actions when necessary.
• Coordinate vendor communications, meetings, and reports as necessary.

3.Stakeholder management, coordination and liaison

• Establish a solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
• Supports the Project Manager in communication between the project and the Donor.
• Manage communications with stakeholders and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
• Supports the Project Manager to advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance).

 Knowledge management and innovation 

• Actively seeks advice and coordinates donor engagement with the UNOPS Partnerships Liaison Office.
• Support the compilation of lessons learned as per defined reporting format and the PMM.
• Actively contribute to building local capacities at every level and opportunity in Project Management Support.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Contribute to expertise in tools and techniques.

a.     Education

University degree (Bachelor's or equivalent) + 2 years of experience

Technical degree + 4 years of experience

Secondary School diploma + 6 years of experience

Certifications:

• PRINCE2 Foundation or similar certification is an asset

b. Work Experience

• A minimum of 2 years relevant and progressive professional experience (or more, depending on the academic credentials), specifically in the field of Project Management or Project Management support, preferably with focus on planning, stakeholder management, monitoring and reporting is required.
• Demonstrated experience in preparing reports for donors and partners is required.

c. Languages

• Fluency in English is required.

Contract type: ICA

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.