Project Management Support - Associate

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

UNOPS is undertaking a project that aims at increasing access to primary and secondary health services facilities (general hospitals, local health centers, and therapeutic feeding centres) in Yemen, through restoring the physical infrastructure of health facilities (rehabilitation, maintenance works and minor repairs) in targeted areas.

UNOPS will be responsible for the design and rehabilitation works of the health facilities, ensuring highest standards in design and rehabilitation works, and respect of ‘state of the art’ requirements for safety, sustainability, security, and disability access. In addition, UNOPS will be responsible to provide the targeted facilities with priority medical equipment and supplies, as well as strengthening capacities through conducting training and awareness raising activities.

Under the direct supervision of the Project Manager the Project management support- officer will be responsible for efficient reviewing, monitoring and evaluation of the project has planned activities and implementation progress and will promote a client-oriented approach consistent with UNOPS rules and regulations and will work in close collaboration with the project teams in Yemen, respective units in the Amman Operational Hub, and local participating partners to ensure reviewing activities in support of successful planning and implementation of the project’s components.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a truly diverse workforce.

Under the supervision of the Senior Project Manager, the Project Management Support - Associate will be responsible for:

• Prepare terms of reference for contractors and consultants and prepare recruitment requests;
• Assist with the translation of project documents to and from Arabic and English;
• Support logistical preparations for training events, seminars and workshops;
• Support of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; ;
• Monitor the provision of services by contractors and consultants in coordination with the field personnel and/ or relevant partners;
• Coordinate the preparation of financial reports  sent by contractors and consultants before handing over to operations section;
• Receive and check technical outputs sent by contractors and consultant before submitting to administrative section;
• Preparing for, and organizing of project meetings, conferences and trainings  which includes support in preparing presentation materials , data collection , drafting reports and minutes of meetings and all necessary logistics   ;
• Support in drafting of regular project progress reports to UNOPS management, donor and other recipients;
• Work in close collaboration with other UNOPS projects and participate in UNOPS management/planning exercises as required;
• Support the planning, reporting, project design and resource mobilization efforts of UNOPS in providing technical services;
• Supports the project management office to ensure all project administration tasks are completed in accordance with customer and internal processes and governance;
• Perform any other duties as might be required for the successful implementation of the projects.

• High School Diploma with a combination of 6 years of relevant professional experience in Project Management, Business Administration, Finance, Logistics, International Relations,Monitoring  or other relevant discipline    
• University Degree (bachelor’s degree / first level) with a combination of 2 years of relevant professional experience in Project Management, Business Administration, Finance, Logistics, International Relations, Monitoring or other relevant discipline

• 6 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor ; experience in project management , or Finance , or M&E or administration or a collective of all is preferred.

• Experience in complex operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset;
• Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• This position is open for nationals only
• Sana'a is classified as a non family duty station
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.