1. Implementation of operational and financial management strategies
Ensures the implementation of operational and financial management strategies, focusing
on the achievement of the following results:
● Advice to senior management
on strategic financial resources management
● Authoritative
interpretation of requirements for handling transactions advice and guidance
concerning UNOPS’ financial practices and rules.
● Operational efficiency of
the managerial or accounting aspects of the areas managed.
● Continuous analysis and
monitoring of the financial situation, presentation of forecasts for projects.
● Full compliance of
financial activities, financial recording/reporting system and audit follow up
with UN/UNOPS rules, regulations, policies and strategies and IPSAS standards.
● Implementation of the
effective internal control, proper design and functioning of the financial
resources management system.
● Proper management of the
contributions management and accounting for contributions to ensure that funds
due to UNOPS are properly identified, consistently and uniformly classified,
recorded on a timely basis and received with sufficient supporting
documentation.
● Performance of appropriate
role in ERP system for transactions approvals and bank reconciliation.
● Approvals authority of
pending disbursements (cheques, bank transfers, EFT) and bank reconciliations, as
delegated.
● Monitoring of financial
exception reports for unusual activities, transactions and investigation of
anomalies or unusual transactions.
● Member of bank signatory
panel, if and as delegated.
● Proper planning, expenditure tracking and audit of financial
resources, including extra-budgetary income in accordance with UNOPS rules and
regulations.
● Control of the workflows in the Finance Unit.
● Elaboration of the
framework and conditions of contributions within the MCO’s resources
mobilization efforts.
● Elaboration and
implementation of cost saving and reduction strategies.
● Monitoring of financial
exception reports for unusual activities, transactions, and investigates
anomalies or unusual transactions.
● Informs supervisors and
other relevant UNOPS units of the results of the investigation when
satisfactory answers are not obtained.
2. Budget management and organization of the cost-recovery system
Manages
the project budgets and organizes an optimal cost-recovery system focusing on achievement
of the following results:
● Financial resources
management through planning, guiding, controlling of the resources in
accordance with UNOPS rules and regulations.
● Preparation and monitoring
of budgets of management projects.
● Establishment of the
development projects’ budgets preparation/modification monitoring system,
control of budgetary status versus authorized spending limits and budgets
delivery levels.
● Lead, approve and conduct
initiatives on capacity development and knowledge building for Finance
personnel, including network development, plans, learning plans and activities,
Finance practice information and best practice benchmarking.
● Oversee
team’s contributions to Finance knowledge networks and communities of practice
including collaborative synthesis of lessons learnt and dissemination of best
practices.
● Guide team’s collection of feedback, ideas, and internal knowledge about
processes and best practices and utilize productively.
3. Control of office
accounts
Ensures proper control of accounts
focusing on achievement of the following results in compliance with IPSAS and UNOPS policies and procedures:
● Elaboration of the internal
expenditures’ control system which ensures that vouchers processed are matched
and completed, transactions are correctly recorded and posted in ERP system;
payrolls are duly prepared; MPOs, travel claims and other entitlements are duly
processed, receipting of goods and services and establishment of accruals are
properly done.
● Timely accounting and
reconciliation of all transactions, security for cash assets on site.
● Proper management of the
contributions management business process and accounting for contributions to
ensure that funds due to UNOPS are properly identified, consistently and
uniformly classified, recorded on a timely basis and received with sufficient
supporting documentation.
● Management of the relevant
transactions and processes in the ERP system.
● Control of accounts
closure.
● Timely corrective actions
on unposted vouchers, including the vouchers with budget check errors, match
exceptions, unapproved vouchers. Timely response to HQ requests to resolve
financial data issues.
Control of the Accounts Receivables for UNOPS projects and maintenance
of the General Ledger, as required and delegated.
4. Control of office
accounts
Ensures proper
office cash management focusing on achievement of the following
results:
● Timely review of cash
position for local accounts to ensure sufficient funds on hand for
disbursements. Timely identification and recording of receipts for income
application.
● Monitoring of financial
exception reports for unusual activities, transactions and investigation of
anomalies or unusual transactions. Provision of information to supervisors and
other relevant UNOPS officials on the results of the investigation when
satisfactory answers are not obtained.
● Daily review of account
bank statements in the ERP system to monitor and manage budgets and
contributions.
● Primary contact with local
bank management on routine operational matters including negotiation of
exchange rate on replenishments, as and where relevant.
● Member of bank signatory
panel, as and where delegated.
● Timely and accurate
approval of bank reconciliation, including documented review of exceptions, as
and where required/delegated.
● Initiation of bank
transfers and deals, selecting bank transfers and deals for approval and
settlement.
● Timely preparation of
monthly cash flow forecasts.
● Cash disbursements made on
sites, as and where relevant.
5. Team Management
● Facilitate
the engagement and provision of high quality results and services of the team
supervised through effective recruitment, work planning, performance
management, coaching, and promotion of learning and development.
● Provide oversight, ensuring compliance by team members with
existing policies and best practices.
6. Knowledge building and knowledge sharing
● Organize, facilitate and/or
deliver training and learning initiatives for personnel on finance related
topics.
● Lead, approve and conduct
initiatives on capacity development and knowledge building for Finance
personnel, including network development, plans, learning plans and activities,
Finance practice information and best practice benchmarking.
● Oversee
team’s contributions to Finance knowledge networks and communities of practice
including collaborative synthesis of lessons learnt and dissemination of best
practices.
● Guide team’s collection of feedback, ideas, and internal knowledge about
processes and best practices and utilize productively.