The functions and services
of the
PMO
include:
- Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management
decision-making.
- Delivery Support: Ensuring UNOPS is doing projects
the right way, through the effective delivery
of
the programme and projects.
- Best Practices: Applying UNOPS standards in project management, encouraging consistent working
practices, and ensuring
appropriate application.
The Project Management Office (PMO)-Senior Officer
will ensure those project management policies,
processes, and methods are followed and practiced according to
the organization standards while acting as the overall Project Assurance
capacity within the business unit on behalf of the Director and Representative (Executive). The PMO strongly contributes
to moving the Nepal Office toward achieving its mission-focused goals
and
objectives. The Project
Management Office (PMO)-Senior Officer will
be supervised by the Country Manager.
Functional
Responsibilities
Purpose and Scope of Assignment
1. Support to Project Management activities
Provides administrative support
to the Country Manager regarding all
ongoing project activities and
support to the Support Services
in relation to
coordination with projects.
Directly contribute to
the
monitoring of programme
and
project management activities in the
country in line with service agreements and project documents by
providing the back-end support
required to review project
files.
Support the Country Manager
in project development, implementation, and, as
and
when appropriate, amendments, of project budgets and ensuring synergies
across the MCO.
Supports in the
development
of
the resource
tracking systems for use
within the PMO, complementary
to UNOPS' online tools, to
ensure effective
planning, forecasting, and tracking of delivery
across the Nepal Office.
Identities, and anticipates
in a
timely manner, potential risks, and issues and advises
mitigating measures to the
Country manager.
2. Set-up and closure
Liaise closely and support
the Head of Support Services in all
project
assets and finance-related issues. Oversee and coordinate all project closure
activities, ensuring appropriate disposal
of project assets,
timely and effective
final (operational) reporting, initiation of financial disbursements as appropriate
during Defects Liability
Periods, updating of information on the UNOPS Management Workspace(MWS), and
effective handover of closed projects
to UNOPS HQ for financial
closure processes.
Act as the Country Office focal point for all
project closure
activities, including training project
teams and following up on project
teams who are undertaking these activities.
3. Monitoring and Reporting
Support in the consolidation of project issues
from the regular project
reports
in accordance with donor
guidelines for reporting.
Regularly review
project status, evaluating performance criteria (scope, cost, schedule, and quality).
Maintain diaries and progress reports as required by UNOPS
standard procedures and as directed by
the Head of Programme.
Undertake routine checks of delivery data
within the dashboard system,
using the UNOPS OneUnops system as
required.
Undertake routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line
with logical frameworks.
Within the context of monitoring and evaluation, ensure all projects submit and
regularly update
specific milestones
and
targets for the duration of projects' life cycles, and tracks
progress, or
otherwise, against
such
information.
Provide editorial support to
programmes and projects, ensuring effective
and
timely dissemination of reports, in line
with project
documentation and clients' expectations.
Provide the Country Manager and the
Head of Support Services with necessary
project analysis reports and information to
support areas relevant
to the project management team (i.e. Locally Managed Direct Costs projections etc.).
Coordinate and oversee the implementation of requests or initiatives
relevant to project
management from
the Regional Office, IPAS, and HQ Teams, as required.
4. Stakeholder engagement
Support in the management of communications across programmes and projects.
Coordinate
internal programme/project
communications.
Monitor the
effectiveness of programme/project communication.
5. Quality Assurance
Work
with internal audit and finance to support projects to
comply with audit
requirements. Ensure compliance
with UNOPS defined standards for programme/project management.
Act as the
secretariat for the
Project Quarterly Assurance
exercise and provide
relevant documentation and
knowledge management
Support in the
quality
control for management products (project documents, reports, etc.).
6. Knowledge management and innovation
Support the PMO office
in administering effective capacity-building activities
to build the long-term and sustainable capacity of national staff.
Support the PMs and the wider
PM community to share case studies, lessons learned, and best practices in the Knowledge System.
Contributes to the
oversight of lessons learned procedures, ensuring that
lessons learned are shared in a timely and appropriate manner.
Impact of Results
The Project Management
Office (PMO)-Senior Officer directly
impacts the achievement of project results
by supporting the Country
Manager and the Head of Programmes. Implement
effective project management methods and strategies, reduced risks, cut costs, and improve
success rates. This
consequently reinforces the visibility
and
image of the UNOPS
as an effective service provider in project
services and management and strengthens
its competitive position as a
partner of choice
in
sustainable development and project
Services.