Procurement Analyst

In order to support the growth of its activities, the UNOPS Multi country Office in Democratic Republic of Congo is looking for Procurement Analysts, based in Kinshasa.

Located in Kinshasa, DRC, the UNOPS Multi country Office in Central Africa (UNOPS CDMCO) covers eleven countries, including DRC. The office has developed strong working relations with the international partners, UN agencies including UN Missions and Governments across Central Africa over the years. It provides technical support and capacity building in strategic development areas including infrastructure rehabilitation and development across health, education, public works, governance/public administration sectors; procurement, project management, amongst others.

He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. 

Maintaining the highest degree of personal and professional ethics, the Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit. 

The Procurement Analyst works in close collaboration with the Support Services, Programme and project teams in the relevant geographical area or business unit, UNOPS HQs colleagues and Government officials, to successfully deliver procurement services.

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.  

• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning, Requirements Definition, Sourcing; Purchasing: Solicitation, Management of Submissions, Evaluation, Review and Award; Post Purchasing: Contract finalization and issuance, Logistics, and Contract Management.

• Implementation of strategic procurement for projects assigned in the Business Unit.

• Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.

• Sustainability embedded along the procurement process.

• Timely and duly prepared procurement plans for projects and monitoring of their implementation.

• Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.

• Implementation of proper monitoring and control of procurement processes including organization of shoppings, RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation. 

• Awards recommended based on UNOPS procurement rules and procedures. 

• Management of procurement contract, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms. 

• Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle. 

• Development and management of the rosters of suppliers.

• Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.

• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.

• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

• Advanced Degree (Master) or equivalent preferably in Procurement and/or Supply Chain Management, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required,

• A first-level university degree (Bachelor) in combination with four (4) years' experience at the national or international level in Procurement and/or Supply Chain Management, Commerce, Business Administration, Public Administration, Finance, Economics or related field may be accepted in lieu of the advanced university degree. 

• Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

• A minimum of two (2) years’ professional experience in procurement management is required for candidates with a Master Degree.

• A minimum of four (4) years’ professional experience in procurement management is required for candidates with a Bachelor Degree.

• Experience in working with a range of stakeholders in developing and developed countries is an asset.

• Some experience in UN system organizations, preferably in a developing country, is desirable.

• Experience in the usage of computers and Google Suite (Gmail, Google Docs, Sheets and Slides) is desirable.

• Experience with management of operations in remote locations is an asset.

• Full working knowledge of French and English is required.

Contract type: International Individual Contractor IICA

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• This position is based in Kinshasa DRC (Family Duty Station)
• CANDIDATES WITH NO UN  EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.