Functional Responsibilities
Under the supervision of the Project Manager, the Pr...
Functional Responsibilities
Under the supervision of the Project Manager, the Project Management Support Officer will be responsible for:
1. Project implementation
- Preparation and maintenance of project files, including internal and external project reports.
- Coordinate information flows and oversee change controls, risk registers, and issue management by establishing document control procedures.
- Coordinate assigned delivery of work packages and take responsibility for progress.
- Coordinate and liaise with the Project Manager on the implementation progress.
- Identify and escalate any deviations from the plan to the Project Manager and update plans.
- Work with the Project manager to identify and manage risks.
2. Procurement and Logistics Management:
- Assist the Project Manager in full compliance with assigned procurement activities with UNOPS rules, regulations, policies, and strategies; implementation of the effective internal control, proper design, and functioning of a client-oriented procurement management system.
- Closely work with the UNOPS Procurement Team in the implementation of the different steps of the procurement processes as necessary.
- Liaison with the relevant focal point to follow up on progress updates of the projects.
- Monitor project progress ensuring that work packages are being executed properly. Follow up with contracted suppliers for timely delivery of equipment.
- Accept goods, services, or works delivered by suppliers where required.
3. Monitoring and Progress Controls
- The project plan and its implementation including equipment delivery timeline & quality assurance, project budget, and project duration are well-tracked and informed to the SPM periodically.
- Project issues and proposed corrective actions are tracked and reported immediately.
- Project-related reports to be submitted to internal stakeholders of UNOPS as well as external partners are drafted in a timely manner.
4. Knowledge management and innovation
- Support the compilation of lessons learned as per the defined reporting format and the Project Management Manual.
- Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.