HR Specialist

Job categories Human Resources

Vacancy code VA/2023/B0042/26104

Level ICS-10

Department/office MP, PCG, People and Culture Group

Duty station Copenhagen, Denmark

Contract type Fixed Term

Contract level P3

Duration 1 year, renewable

Application period 30-Jun-2023 to 21-Jul-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - Job-specific

People and Culture Group

The People and Culture Group (PCG) helps UNOPS empower people, driving organizational excellence and managing change across the organization in order to help UNOPS deliver on its strategic intent.

The Role

The Appointment and Selection Board (ASB) and Appointment and Selection Panel (ASP) are the Central Review Body (CRB) set up by the Executive Director to ensure that staff selection processes at UNOPS are compliant, efficient and transparent. The ASB performs this critical function by reviewing relevant recruitment cases for adherence to UN rules and regulations, and making recommendations accordingly.

As a subject matter expert, the HR Specialist provides objective advice to and facilitates timely training for Board members to support and enable them to fulfill their mandate of conducting ongoing compliance review of staff selection recommendations. The HR Specialist works under the guidance and supervision of the Deputy Director, and represents PCG in the CRB, providing substantive HR policy advice and guidance to these bodies.

The HR Specialist is focused on advisory and training while working with the ASB/ASP secretariat to ensure that ASB/ASP members convene as scheduled to collectively review the recruitment process and selection recommendations for staff positions in line with existing procedures.

Through advisory and training provided to ASB members, the HR Policy Specialist ensures that Board decisions and recommendations are consistent with the expectations and standards set out in existing policies, processes and procedures for the recruitment and selection of staff at UNOPS.

Functional Responsibilities

Advisory: Advise PCG...

Advisory:

Advise PCG leadership and UNOPS senior management on the selection criteria for ASB members.
Provide HR policy and procedural advice to ASB members during meetings, including advice on their role and on specific HR policy matters.
Review existing ASB rules of procedure and propose and implement changes and updates as necessary.
Ensure that hiring units provide all relevant information and documentation required for a swift and comprehensive review process and provide policy guidance in cases that do not conform with policy and best practice.
Facilitate the swift review of cases by liaising between ASB and hiring units on policy issues and cases.

Planning:

Coordinate with the ASB secretariat to ensure that Board members meet regularly and convening ad hoc meetings as needed.
Ensure that the ASB secretariat provides effective scheduling, agenda, and documentation support to the meetings.
Proactively manage the meeting agendas and submissions to ensure that the CRB review meetings move in a timely manner and that any HR policy guidance or clarifications are provided in a proactive and timely manner.

Capacity Development:

Develop and administer training on the staff selection system at UNOPS for ASB members.
Develop Service Level Agreements (SLAs) and Turnaround Times (TATs) for work done by the ASB to ensure that meeting proceedings and outcomes are well managed.
Keep abreast of policy and procedural changes/ evolutions in the HR practice at UNOPS in order to ensure Board members update their knowledge and skill in relation to staff recruitment activities.
Represent the ASB in various meetings as appropriate and contribute in organizational efforts to develop new policies, procedures and guidelines to meet the evolving needs of the organization.
As policy specialist, provide substantial contribution to organizational efforts to develop new policies, procedures and guidelines to meet the evolving needs of the organization and monitor their implementation.

Monitoring and Reporting:

Monitor the compliance of rule of procedures, SLAs and TATs.
Monitor implementation of staff recruitment policies and procedures.
Source, analyze, summarize and report data to identify trends or patterns and provide insights about the impact of the ASB’s work on staff selection outcomes at UNOPS.

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education Advanced university degree (Master’s degree or equivalent) ...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applications rec...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Fixed term Contract level: P3 Contract duration: 1 year initially...

This vacancy is closed.

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APPLICATION TIPS

How to send a good application:

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.