Programme Management Support - Senior Assistant

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. 

New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

The Sustainable Development Cluster (SDC) supports diverse partners with peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners headquartered in New York.  The SDC has a footprint of approximately 125 countries.

UNOPS has signed an agreement with the United Nations to implement the activities for the United Nations Alliance of Civilizations (UNAOC)

The United Nations Alliance of Civilizations (UNAOC) was established in 2005, as the political initiative of Mr. Kofi Annan, former UN Secretary General and co-sponsored by the Governments of Spain and Turkey.

A High-Level Group of experts was formed by Mr. Annan to explore the roots of polarization between societies and cultures today, and to recommend a practical programme of action to address this issue. The Report of the High-Level Group provided analysis and put forward practical recommendations that form the basis for the implementation plan of the United Nations Alliance of Civilizations.

The United Nations Alliance of Civilizations High Representative and Secretariat are based and operating from New York. The Alliance maintains a global network of partners including states, international and regional organizations, civil society groups, foundations, and the private sector to improve cross-cultural relations between diverse nations and communities.

In its 2006 report, the High-Level Group identified four priority areas for action: Education, Youth, Migration, Media. UNAOC project activities, fashioned around these four areas, which can play a critical role in helping to reduce cross-cultural tensions and to build bridges between communities.

The incumbent of this position will be personnel of UNOPS under its full responsibility.

Under the coordination of the Head of Programme Unit and the direct supervision of the UNAOC Director, the Programme Management Support – Senior Assistant duties will include:

• Provide support to the implementation of programmes  and projects activities;
• Assist and provide administrative and substantive support in the organization of events, capacity building workshops, meetings, conferences etc.;
• Support in conducting researches and collecting data as requested;
• Provide assistance in the production of UNAOC communication products, including newsletters, brochures, website, and support social media management tasks; 
• Provide logistical and coordination support in the office as needed;
• Contribute to the overall work of the UNAOC Secretariat and take on additional tasks as and when needed.

Monitoring and Progress Controls

A work plan will be developed based on the UNOPS PER cycle and serve as the overarching document to monitor progress and record performance.

• Secondary education/High school diploma is required.
• Bachelor degree will be considered an asset and may substitute for some of the required years of experience.

• Minimum five (5) year of progressive experience in administration, operations, or programme support;
• Excellent computer skills, including MS Word, Excel, Power Point and databases.

• Ability to work in a multicultural and international environment; good knowledge of the UN system mechanisms and UN agencies’ mandates, knowledge and experience in UN rules and procedures are assets.

• Fluency in oral and written English is required. 
• Knowledge of a second UN official language is an asset.

Contract type: Individual Contractor Agreement (ICA) 
Contract level: Local Individual Contractor Agreement (L-ICA 5- ICSC5)
Contract duration: Ongoing contract (subject to good performance, availability of funds, organizational requirements and project duration).

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.