Communications Senior Officer

Under the direct supervision of the Project Manager, the Communications Senior Officer is responsible for various communication and stakeholder management related activities as follows:

 Project Communications and Visibility

• Devise a Communications and Visibility Strategy for the project. Define (costed) implementation plan for the the strategy.

• Produce different communication materials and outreach content including social media publications, digital stories (Shorthand), factsheets etc.

• Actively seek opportunities for visibility and communication initiatives in collaboration with the MOH Communications team and ensure that activities are appropriately branded.

• Identify and liaise with local/national media and communications agencies. Monitor news/media outlets for stories involving the project - Keep track of all communication/media documentation.

• Identify potential case studies or best practices that can be utilized by UNOPS/MOH. 

• Organize and cover donors’ field visits and media engagements.

• Support field visits for MOH, donors, and other stakeholders in all matters related to project visibility.

• Plan and implement special events. 

• Provide timely translations from English to Amharic and vice versa, of various types of outreach documents including social media content, website, factsheet, digital stories etc.

• Ensure branding according to agreed guidelines. Manage the implementation of communication products and events etc.

• Coordinate internal project communications and monitor the effectiveness of project communications process and strategies.

Support to Stakeholder Management and Governance

• Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.

• Coordinate stakeholder engagement and communication activities. Make sure that partner (MoH) teams  are aware of project activities, progress, issues exceptions and are in a position to accept handover outputs.

• Provide regular support for project governance - maintaining the schedule, document discussions, direction and decision taken by the project board etc.

• Ensure Minutes of Governance Meetings are on record as per the document management guidance and procedure.

• Ensure effective record keeping of decisions in line with knowledge and document management guidelines.

Support for Project Reporting, Documentation and Formal Communications

• Support the Project Manager (PM) and partner (MoH) in developing  and  maintaining an effective communication and information sharing system as per the requirement of UNOPS and partner.

• Lead and closely work with the project team in preparation, documentation and sharing of project progress reports, lesson learnings, discussion and  meeting minutes.

• Support the project Manager and partner (MoH)  to identify opportunities for capturing and sharing of knowledge, and disseminating information about major project progress and  results. 

• Support the ProjectManager  in preparation, documentation and sharing  of project progress reports and other ad hoc reports  as per the required guidelines.

• Closely work the PM and make sure that project progress reports, lesson learnings,  and project related issues  are shared to the donor and partners  as per the schedule.  

• Ensure effective record keeping of decisions in line with knowledge and document management guidelines.

• Closely work with the PM in organizing workshops, meetings and other events. Compile the workshop reports/ meeting/ event minutes, document and share it to the relevant body. 

Knowledge sharing and Capacity Development

• Support the PM in conducting a need assessment to identify  communication and knowledge management needs (of the staff and MoH team) and design an appropriate tools/ strategy  to fill the identified gaps.

• Contribute to communications related capacity building activities to build the long-term and sustainable capacity of MOH counterparts.

• Interact with Communities of Practice to share case studies, lessons learned and best practices.

• Contribute to capturing lessons learned and ensuring they are shared in a timely and appropriate. manner. 

other

• Work in close collaboration with UNOPS Communications personnel for external and internal communication of the project.

• Other duties that may be assigned by the Project Manager.

1. Contract type: Local Individual Contractual Agreement (LICA)
2. Contract level: LICA-9
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.