Human Resources Senior Associate

Contribute to HR policy development and corporate HR initiatives by assisting to maintain data on trends, risks and opportunities and sharing local HR best practices.

Provide substantive HR expertise to assist in projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.  

Assist to generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS Office/Projects Centre personnel. 

Support the communication on HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.

Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Performance Management, Benefits and Entitlements consistent with UNOPS rules and procedures.

Provide advice and guidance to personnel on administrative procedures, processes and practices.

Act as liaison between unit and internal and external clients and provide proactive customer service to expedite completion of projects, and provide information 

As the first face of HR, ensure that new hires' first impressions are positive and that they have all in-processing information completed.

Advise hiring management on: recruitment processes, UNOPS performance management cycle, development initiatives, and learning plans.

Advise hiring management and guide personnel on UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans.

Provide advice to supervisors on good practices, policies and procedures in performance management, including managing of underperformance. 

Support the implementation of institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.

• Recruitment and Selection: such as requisition initiation, longlisting, statutory body approvals, selection reports, offers and rejections.

• Transactions:

  • Position actions (coordinate position classification and reclassification actions);

  • Contracts (initial, extensions, separations, status change actions);

Inform and advise UNOPS personnel, consultants, partners and project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.

Manage recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy.  Utilize and maintain recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters.

Liaise with UNOPS’ HR related groups such as SSC on personnel administration matters.

Research precedents and present recommendations to the supervisor, taking into account institutionalized exceptions.

Establish and maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines. Follow up on team work processes to ensure clearance, approvals and timely workflows 

Monitor status of HR actions to facilitate timely action by supervisor/ line management and personnel. 

Facilitate the engagement and provision of high quality results and services of the team supervised (if applicable) through effective work planning, performance management, coaching, and promotion of learning and development.

Provide oversight, ensuring compliance by team members with existing policies and best practices.

Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics.

Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices in human resources.

Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

Undertake research on a range of HR related issues and contribute data as well as draft notes/reports.

Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.