*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY
*Qualified female candidates are strongly encouraged to apply
The Contract Management Analyst, under the direct supervision of the Procurement Senior Analyst and in close cooperation with the Procurement and Logistics Specialist and Programme Head of Support Services, will be responsible for the following:
Monitoring Compliance of Third-Party
Agreements
●
Monitor the
progression of the implementation of agreements, including tracking
non-compliance to agreement terms and the negotiation of amendment processes.
●
Develop
management plans for the Programmes’ contracts, including but not limited to
monitoring the delivery of terms, certifications of reports, and payments.
●
Ensure the
development and implementation of systems for internal controls to ensure
compliance with agreements’ terms, conditions, and monitoring tools;
●
Monitor contract
performance against agreed benchmarks and through agreed reporting mechanisms.
●
Organize meetings
with Contractors to allow ample opportunity for identification and early
resolution of potential disputes to improve collaboration and coordination
between various project activities for effective programme delivery.
●
Ensure the organization's internal contract documents
are accurate, in line with UNOPS guidelines, and well-maintained. And all
pertinent reports are up to date.
Providing Guidance on Contracting
Processes
●
As a member of
the Contract Management Team, your role is to facilitate the implementation of
third-party agreements. This includes solicitation, evaluation, monitoring, and
following best practices.
●
Provide technical
support in the Planning of Project proposals, and inputting statements of
requirements, including having the ability to advise on budget creation as
relates to contract management.
● Lead the
Solicitation process, and advise project teams on best practices for
solicitation documents, evaluation, submission to HQCPC/LCPC, negotiations,
awards, and agreement finalization.
● Manage and
provide advice to the Support Team and Procurement Officers during contracting
processes.
● Compile lessons learned and input them into best
practices.
● Oversee the Construction Schedules in conjunction with the
Construction Engineer and liaise with the Construction Engineer to make sure
that the Administration of Construction
Agreements and Milestone payments are done in line with the agreed terms and conditions
and UNOPS guidelines.
Advisory Services
● Offer guidance on Contract Management systems and
processes, such as Vendor Management, Contract Administration, and vendor
payments, to ensure compliance with UNOPS rules and procedures.
● Provide guidance, training, quality assurance, and
monitoring to the contract management team to ensure adherence to UNOPS
policies for contacts, services/goods delivery, and payments.
● Provide advice to Project Managers to ensure contracts and
grants are managed and monitored in accordance with developed standards;
provide hands-on support to Project Managers to troubleshoot high risks and
issues with contractors/grantees.