ICT Analyst (Retainer)

Background Information – Philippines

Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organizations to improve access to justice of marginalized groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU. In the health sector, UNOPS works with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law,  and governance sectors.

Project Background Information – SUBATRA

policies consistent with the transition plan, focusing on the enhancement of capacities that are critical for the sound functioning of interim institutions. 

The overall EU Action is specifically focused upon 4 defined lines of effort:

1. Strengthening the capacity of the BTA’s (Bangsamoro Transition Authority) executive branch superstructure to drive and coordinate key transitional policies;

2. Strengthening the capacity of the Parliament to exercise its law-making and oversight functions;

3. Strengthening the capacity of the Justice System to adjudicate litigations and improve access to justice;

4. Strengthening the capacity of civil society to contribute to a peaceful transition to the Bangsamoro Autonomous Region for Muslim Mindanao.

These 4 lines of effort are in turn focused upon delivering 4 Results from the overall EU Action:

• Result 1: enhanced capacity of the BTA’s Executive Branch to efficiently handle the transition through improved institutional superstructure to plan, impulse, and monitor transitional policies as well as the enhanced capacity of the administrative machinery, especially key governance ministries, to implement policies and deliver basic social services. 

• Result 2: enhanced capacity of the Bangsamoro Parliament to exercise its lawmaking, oversight, and representation functions. 

• Result 3: enhanced capacity of the multifaceted Bangsamoro Justice System to adjudicate. 

• Result 4: enhanced capacity of the civil society to contribute to a peaceful transition to BARMM.

The EU Action was signed with UNOPS in August 2020 and has a duration of five years, with an ongoing inception phase in Q1 of 2021 (and a further planned transition period to last until 2022 when the new elections for the new Bangsamoro Government are held at the same time as the national elections). The EU Action will be implemented not only during the transition but also during the post-transition phase as well, thus ensuring a seamless crossover to the elected Bangsamoro Government. 

UNOPS has been contracted as an Implementing Partner to provide support to specific and necessary components of the Action, namely Procurement, Logistical and Administrative Support Services, Communications and Visibility, and Infrastructure Management, as well as overall Project Management backstopping and oversight. 

The Action will contribute to improving the capacity of the BTA to efficiently implement the transition, according to the provisions of the BOL - the latter being essential for peace consolidation in Mindanao. This is the cornerstone of the core Bangsamoro self-reliance and self-determination for effective autonomy during the transition.

Background Information – Job-specific

As part of the outputs defined above, UNOPS shall support the OCM with the:

• Development of its Information Systems Strategic Plan (ICT Master Plan); 

• preparation and implementation of information systems for human resource management, financial and cash management, budget management, procurement and inventory management, asset management, auditing management, document and records management, and other management information systems; 

• Identification, design, planning, and implementation of ICT related needs to support the implementation, deployment, and operation of information systems; and

• Other ICT activities that may arise within the framework of the SUBATRA programme.

Under the direct supervision of the SUBATRA Project Manager and the technical guidance of the ICT Specialist in the Philippine Country Office, the ICT Analyst is responsible for the efficient and effective implementation and support of the ICT-related activities identified in the SUBATRA programme.

1. Preparation of solutions: 

• Work with the SUBATRA technical assistance teams and stakeholders at the BTA to understand business and technical needs and requirements of the BTA and future BARMM government.
• Specify functional requirements (e.g., technical and security) and non-functional requirements for information system and ICT infrastructure solutions.
• Prepare documentation such as needs analyses, and designs and plans for information system and ICT infrastructure solutions that result into terms of references and other bid documents.
• Support the bidding process by conducting technical evaluations.

2. Implementation of solutions

• Accompany, control, and manage implementation of information system and ICT infrastructure solutions provided by contractors and suppliers.
• Ensure proper contract management for information system and ICT infrastructure solution projects.
• Assist with the co-ordination of acceptance and other user testing activities, change management and user training.
• Prepare documentation related to contract and implementation control and management.

3. Others

• Update project plans, draft progress and other ICT-related reports.
• Complete time-bound deliverables as identified in the SUBATRA work plan.
• Perform other duties as may be reasonably required and in line with the identified outputs of the SUBATRA programme and the incumbent’s scope of services above.
• Contribute to the identification and assessment of risks and issues. Implement mitigation measures in accordance with the Risk Management Strategy. 
• Contribute to the identification and sharing of the Programme’s lessons learned and best practices.

• Advanced university degree (Master’s degree or equivalent), preferably in System Analysis, Information Systems, Computer Science, or related disciplines, is required.

• First-level university degree (Bachelor’s or equivalent) in combination with two (2) years' relevant experience may be accepted in lieu of the advanced university degree (Master’s degree or equivalent)

• Minimum one  (1) year experience (or more based on academic credentials) in ICT system analysis, needs analysis, solutions and systems architecture, and/or related fields is required.

• Good understanding of preparation, implementation, and deployment of information systems (e.g., document management) is desirable.

• Experience with ICT infrastructure designs and implementations (i.e., data centres, networks, servers and storage, workstations, and peripherals) is an asset.

• Experience with deployment of shared services (e.g., directory services, messaging platforms, database management systems, security solutions) is an asset.

• Working knowledge of cloud solutions to support deployment of information systems is desirable.

• Working knowledge and skills in project management are desirable.

• Proficiency in the usage of computers and G Suite application as well as web-based management systems is desirable

• Full working knowledge of English is required.

• Contract type: Local Individual Contract (LICA-8)
• Contract level: ICS-8/LICA-8
• Contract duration: 12 month Retainer contract with a maximum of 100 working days and renewable subject to organizational requirements, availability of funds and/or to satisfactory performance
• Duty Station: Cotabato City, Philippines. Cotabato is a non-family duty station

• The selection of the candidate will be done through a desk review process. 
• The selected candidate shall perform in this role as a Retainer and will be required to start by 15 December 2023.
• The position is open for application only for Philippines nationals and those who hold valid permission to work in the country.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.