*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY
*Qualified female candidates are strongly encouraged to apply
Under the
direct supervision of the Budget and Finance Manager. The Finance (Budget)
Senior Associate will provide financial and administrative support to the
timely processing, recording, monitoring, and maintaining of financial
transactions and accounts relating to payments and receipts in accordance with
UNOPS’ financial rules, regulations, policies, and processes. S/he will
support the budget and finance team through the budget submissions and its
approvals, ensuring complete and accurate documentation and compliance with
organizational financial rules. S/he shall foster collaboration within the team, with programme staff and
with other stakeholders with a client-oriented approach.
Functions / Key Results
Expected
- Administration and implementation of operational
financial management strategies
- Administration of budgets, accounting, and
administrative support
- Cash Management and Treasury
- Control of Accounts and Payments
- Knowledge Building and Sharing
- Team Management
1.
Ensures
administration and implementation of operational strategies and procedures
focusing on achievement of the following results:
●
Full compliance with UN/UNOPS rules,
regulations, and policies of financial activities, financial
recording/reporting system and follow-up on audit recommendations;
implementation of effective internal controls, proper functioning of a
client-oriented financial resources management system
●
Continuous analysis and monitoring of the
programme financial status to ensure accurate reporting.
●
Implementation of cost sharing and trust fund
agreements, elaboration of conditions of contributions within the office’s
resource mobilization efforts
●
Implementation of cost saving and reduction
strategies in consultations with programme management.
2. Implementation
of key aspects of budget preparation, accounting, and administrative support of
the following:
●
Coordination of the preparation of the field
operating budget; review of budget submissions, regular analysis and reporting
on the budget approvals and the delivery situation; monitoring of expenditures
against budget allotments and reporting on variances.
●
Proper control of the supporting
documents for payments, review of financial reports for projects. Review
and update of guidelines, procedures in light of changing circumstances or for
the purpose of complying, streamlining and/or strengthening of existing
financial and budgetary procedures.
●
Maintenance of the internal expenditures
control system which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in Enterprise System; travel
claims, MPOs and other entitlements are duly processed.
●
Monitoring of budget implementation, expenditure
levels against allotments.
●
Review and appropriate recommendations with
respect to the finalization of budget performance reports, analyzing variances
between approved budgets and actual expenditures.
3. Cash management and treasury: Provides
substantive review, contributions, and support towards achievement of the
following:
●
Organization and oversight of cash management
processes timely accounting and reconciliation of all transactions, security
for cash assets on site.
●
Timely review of cash position for local
accounts to ensure sufficient funds on hand for disbursements; identification
and recording of receipts for income application.
●
Discussion and communication with the programme
support colleagues on the savings or potential concerns that may require
further review.
●
Timely and accurate preparation of
Operational Advance reconciliations.
4. Accounts and payments: Ensure and is
accountable for key elements of the following:
●
Control of the Accounts Receivables for UNOPS
projects and follow up with partners on contributions, maintenance of the
General Ledger.
●
Ensuring proper maintenance of the field
financial accounts; preparation of financial records, statements and reports as
required or approval of the work of subordinates; coordination of field replies
to internal and external audit queries.
●
Ensuring proper receipt, management,
safeguarding and disbursement of payments handled by the field, review,
modification, initiation, and implementation of internal control procedures in
coordination with Headquarters.
●
Proper control of the supporting documents for
payments; preparation of all types of vouchers; Pay Cycle and payments execution.
●
Preparation of timely financial reports in
accordance with UNOPS rules, and in line with the established procedures.
●
Monitoring of financial exception reports for
unusual activities, transactions and investigation of anomalies or unusual transactions.
●
Ensuring proper maintenance of the Accounts
Receivables and follow up on contributions, deposits creation in ERP and their
application to AR pending items.
5. Knowledge building and knowledge sharing.
●
Contribute to Financial management knowledge
networks and communities of practice by providing collaborative synthesis of
lessons learnt and dissemination of best practices in financial management.
●
Collect feedback, ideas, and internal knowledge
about processes and best practices and utilize productively.
6. Team Management
●
Facilitate the engagement and provision of high-quality
results and services of the team supervised through effective performance
management, coaching, and promotion of learning and development.
● Provide oversight, ensuring compliance by team members with
existing policies and best practices.