Information Management Associate

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

Background Information - UNMAS Syria Response

Operating under the mandate of Security Council resolution 2165 (renewed in 2017 with SCR 2393) allowing cross-border assistance in Syria, UNMAS deployed the Syria Response programme at the request of the Deputy Regional Humanitarian Coordinator in August 2015 and subsequently activated the Mine Action Sub Cluster under the Protection Cluster to address the impact of explosive hazards within Syria. UNMAS is the lead agency for the Mine Action Sub Cluster for the Syria Response, working in support of the mine action response within Syria.

UNMAS provides leadership for the humanitarian mine action sector, working to reach affected civilian populations through the expansion and provision of humanitarian mine action services inside Syria, strengthening participatory approaches to programming, and mainstreaming mine action into wider humanitarian activities.

In Syria, 8.2 million people live in communities reporting explosive hazard contamination; men, women, and children, are exposed to the threat of debilitating injuries and death on a daily basis. According to the 2018 HNO, 2.9 million people inside Syria live with a permanent disability and there are 30,000 new conflict-related trauma cases per month leading to thousands of permanent disabilities requiring long-term and multi-dimensional support. Protracted conflict has eroded and overburdened the health system in Syria, so that large gaps remain in the provision of post-operative rehabilitation care. The conflict in Syria has been characterized by the extensive use of explosive weapons. Between January 2015 and May 2018, an average of 165 explosive hazard incidents were reported per day across the country.

Under the supervision of the Information Management Officer, the Information Management Associate, will be responsible for the following functions:

• Compile programme and mine action sector with statistics and information regarding explosive hazard threats to support operational prioritization and planning
• Assist with the maintenance, servicing and development of the IMSMA centralized mine action database for Syria, and associated reporting mechanisms and tools
• Assist with the verification and recording of all field data from implementing partners into the UNMAS database
• Perform quality assurance checks on reported data before, during and after data entry
• Compile statistics for monthly report as directed by the Information Management Officer
• Assist in creation and maintenance of comprehensive soft and hard archive system on a weekly basis
• Review and update official forms as per the need of field activities in consultation Information Management Officer
• Distribute of official forms to operations and implementers in consultation with the Information Management Officer
• Assist in preparation and printing of informative maps with mine action and other available data;
• Maintain and contribute to the operations mapping archive
• Assist with the successful implementation of the standard working procedures for IT and information management to include the development of procedures, guidelines and manuals
• Compile Geographic Data from a variety of sources upon request
• Review and promulgate all UNMAS produced explosive hazard related documentation to include monthly statistics, presentations and reports
• Support synchronizing all data between the main server and other databases
• Compile statistics, maps, charts as required by Operations and Programme departments
• Assist with IT/Database training and technical assistance to UNMAS staff, implementing partners and external stakeholders as needed in the use of the Database & GIS where necessary
• Create photo catalogue from received photos from mine action activities
• Assist with IT and related general computer related issues
• Ensure that the partners and external stakeholders have access to accurate explosive management information products
• Perform any other relevant task assigned by supervisor or senior management

Education and Relevant Years of Experience:

• First level degree (bachelor degree or equivalent) with two years relevant experience; or
• Secondary school diploma (high school or equivalent) with a minimum of six years of relevant experience 

Work Experience:

• Relevant experience is defined as experience in Information Management or  Information Technology
• Experience using programmes such as, Python, MS Office or Data Management software is required
• Experience in network administration is required
• Experience in Geographic Information Systems and analysis is required
• Experience in database design is desired
• IMSMA Administrative training is desired 
• Experience in topographical map reading is desired

Language:

• Fluency in English (writing, speaking and reading) is required
• Fluency in Arabic  (writing, speaking and reading) is required

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Contract type: Local Individual Contractor Agreement
Contract level: LICA-6 (ICS-6)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance