Finance Officer

Job categories Finance

Vacancy code VA/2024/B5302/27572

Department/office AFR, WAMCO, West Africa MCO

Duty station Dakar, Senegal

Contract type Local ICA Specialist

Contract level LICA Specialist-8

Duration ongoing

Application period 20-Feb-2024 to 05-Mar-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - Job-specific

Organizational Context

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging.

Located in Dakar, the UNOPS office in Senegal has developed a strong working relation with the Governments of West Africa and international partners over the years. It provides technical support in strategic development areas including elections; procurement and related capacity building; environmental protection, as well as infrastructure rehabilitation and development.

Under the overall guidance of the SNMC Finance Specialist, the Finance Officer provides a variety of specialized finance, accounting, and budget related activities ensuring high quality, accuracy and consistency of work. The Finance Officer promotes a client, quality and results-oriented approach and works in close collaboration with the Projects’ and Operations personnel in the UNOPS office across the MCO , ensuring successful delivery of financial services.

Functional Responsibilities

Summary of Key Functions 1. Ensures implementation of operational strate...

Summary of Key Functions

1. Ensures implementation of operational strategies focusing on achievement of the following results:

Implementation of the internal Standard Operating Procedures in Finance in UNOPS SNMC Office under the supervision of the Finance Specialist
Full compliance with UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc.
Routine monitoring of financial exception reports for unusual activities, transactions, and analysis of anomalies or unusual transactions with further actions if required
Analysis and implementation of cost-saving and reduction strategies

2. Contribute to SNMC readiness to Audits and verification Missions

Contribute to the smooth preparation of project verifications by ensuring that the required documents are prepared and shared on time
Support implementation of audit and its recommendations, contribute to Office replies to internal and external audit queries
Contribution to the implementation of internal control systems, report any identified weaknesses and suggest remedial action(s)

3. Ensures internal control of expenditures are done in accordance of UNOPS procedure and payments are done as per budgets approved

Quality control of day to day transaction
Quality review of account and budget and expenditures reconciliation, investigation on discrepencies and timely correctives actions
Ensure proper control on on field financial records, statements and reports
Proper control of supporting documents for payments
Support the Finance Specialist in analyzing, developing and implementing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; ; travel claims and other entitlements are duly processed;

3. Ensures internal control of expenditures are done in accordance of UNOPS procedure and payments are done as per budgets approved

Quality control of day to day transaction
Quality review of account and budget and expenditures reconciliation, investigation on discrepencies and timely correctives actions
Ensure proper control on on field financial records, statements and reports
Proper control of supporting documents for payments
Support the Finance Specialist in analyzing, developing and implementing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; ; travel claims and other entitlements are duly processed

4. Ensure proper internal control is in place and that projects finance are compliant

Ensuring full compliance with Financial Rules and Regulations and UNOPS procedures with regard to financial processes, financial records, reports, and audit follow up
Monitoring and ensuring validity of charges by verifying authorized amounts and ensuring availability of budget and funds
Ensuring that authorized corrective actions are taken in a timely manner on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely responding to HQ and Regional office requests to resolve financial data issues
Control of the Accounts Receivables for UNOPS projects
Ensuring of proper maintenance of the Office financial accounts; preparation of financial records, periodic statements and reports as required
Control and verifying of supporting documents for payments; preparation of all types of vouchers; execution of payments
Preparation of periodic accounts closure
Preparation of financial and statistical reports for internal use as required by management
Reconciliation of expenditures recorded in oneUNOPS finance system
Maintenance of financial filing system to ensure clear and auditable trail on all financial transactions
Completion of Finance profile tasks in oneUNOPS

5. knowledge building and knowledge sharing

Provision support to the organization and conduct of training for the operations/ projects staff on Finance

Filing of lessons learned and best practices in Finance
Sound contributions to knowledge networks and communities of practice

Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: Bachelor’s Degree preferably in Finance, Business Administratio...

Certifications

IPSAS and ACCA certificates would be an asset

Contract type, level and duration

Contract type: LICA Contract level: LICA 8 Contract duration:Ongoing For more...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applic...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Background Information - Senegal

Located in Dakar, the UNOPS office in Senegal has developed a strong working rel...

This vacancy is closed.

Apply

APPLICATION TIPS

How to send a good application:

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.