Procurement Associate

Background: 

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors and United Nations organizations.

The United Nations Office for Project Services (UNOPS) has been supporting Nepal by implementing projects since 2007. It was established as a country office for Nepal in 2015 and operates under the South Asia Multi-Country Office (SAMCO), Colombo.

The UNOPS Nepal Office has implemented Projects in all seven provinces of Nepal with key government partners; the Nepal Police (Ministry of Home Affairs), the National Reconstruction Authority (NRA), the Central Bureau of Statistics (CBS), the Ministry of Health and Population (MoHP), the Ministry of Education, the Ministry of Industry and Commerce and the Provincial Governments. Supporting Nepal’s development plan and the 2030 Agenda, the Nepal Office is implementing projects in post-earthquake reconstruction, security and justice, field monitoring and coordination, and in recent times– immediate health support to respond to the Coronavirus disease 19 (COVID-19) crisis. Within the reconstruction portfolio, the Nepal Office provided socio-technical assistance to individual households, developed innovative approaches for retrofitting earthquake-damaged homes, and delivered services to the most vulnerable households, ensuring nobody is left behind.

With a steady growth of the country portfolio in recent years and a new strategic direction, UNOPS Nepal is looking to strengthen the Procurement capacity of the country office as well as ongoing and upcoming projects under the country office.

1. Transactional procurement support services
2. Procurement planning and sourcing
3. Tender document preparation and tendering processes
4. Evaluation of tenders, award and contract administration
5. Team management 
6. Knowledge building and knowledge sharing 

• Incorporation of necessary steps and evaluation criteria to embed sustainability in the procurement process.
• Completeness of submissions to the Contract and Property Committee (CPC).
• Completeness of documentation for preparation/processing of Award, Purchase Orders, Contracts, LTAs or their Amendments.
• Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global MarketPlace, and other external sources; including through issuance of formal Calls for Expression of Interest (EOI) and Requests For Information (RFI) to determine sources of supplies and to set up or enhance the local supplier database, ensuring regular updates of data.
• Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data including data on women owned business.
• Information databases, all procurement files and records updated and maintained.
• Status reports generated, as required.
• Availability of all supporting documents for audit and review purposes.

• Completion of secondary school is required. 
• First University Degree (Bachelor’s degree) in Procurement and/or Supply Chain Management, Law, Commerce, Engineering, Business Administration or related areas is desirable but not required. 
• Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage.

• A minimum of six (6) years of relevant experience in providing procurement support services in national and/or international public or corporate organizations.
• Supervisory experience of personnel in procurement support services.
• Experience in working with a range of stakeholders in developing countries.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (Google doc, Google sheet) and experience in handling web-based management systems is required.
• Experience in use of enterprise systems including OneUNOPS, eSourcing is desirable

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.