Administration Assistant

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. 

1. Logistics and asset management support
2. Transport services
3. Support to knowledge building and knowledge sharing

• Appropriate maintenance and safe and secure storage of all office equipment and property.
• Preparing accurate inventory lists and adequate property records for the office as well as for projects.
• Careful monitoring of the movement of equipment into and within the area of responsibility.
• Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
• Processing of supply requisitions for office premises.
• Assistance with timely and effective customs clearance.
• Administering the receipt of goods and equipment for the office, inspection and report preparation.

• Proper maintenance, servicing, and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
• All official transport needs of Management and office personnel are met with accompanying security arrangements.
• Daily vehicle logs on petrol consumption and mileage.
• Implementation of a repair and maintenance system for all office equipment including EDP equipment, generators, etc.
• Efficient building management and maintenance activities. 
• Implementation of a power policy in line with the capacity of the city power and generators.
• Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions;

• Participation in the training events for the programme, operations, and project personnel on logistics and transport-related subjects.
• Sound contributions to knowledge networks and communities of practice

• Completion of secondary school is required. 
• First University Degree in Business Administration, Public Administration,] or equivalent disciplines is desirable but not required.
• In the absence of a degree, administrative certification is an asset.

• A minimum of 2 years of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results. 
• Proficiency in computers and office software packages (Google doc, Google sheet) and experience in handling web-based management systems is desirable.
• Experience in the use of enterprise systems including OneUNOPS, and eSourcing is desirable

• Full working knowledge of English and Nepali is required.

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-4
Contract duration: 12 months, possibility of extension subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.