Programme Management Intern - PMO

• Infrastructure
• Procurement 
• Project Management (full service, back on track)
• HR and Transactional Services
• Grants Management 
• Technical and Advisory Services
• Project Information

• Strategic Planning & Portfolio Management Support: Facilitating the planning/development, operationalization and delivery of projects, programmes and portfolios.
• Delivery oversight support: Ensuring UNOPS projects adhere to laid down policies, methodologies, and guidelines including coordinating the quarterly assurance tasks, performing monthly compliance checks  and coordination project board governance  reviews.
• Best Practices: Facilitating the application of UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application. 

• Providing support to the Programme Management Office Team with the extraction and collection of data from different sources. Assist in the analysis and structuring of data, and compiling periodic updates to management.
• Support in conducting periodic project health checks of projects against an established success criteria, coordinating the quarterly and monthly assurance of projects, as well as improving the Project Management maturity within the MCO.
• Provide support to PMO in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points.
• Assist in coordinating knowledge sharing sessions, as required, in terms of preparing learning materials, presentation slides etc.
• Assist with the compilation and distribution of progress reports, lessons learned and best practice; and periodic newsletters.
• Support in developing program management dashboards, updating and administering of the dashboard. 
• Prepare analysis reports, data visualization and other resources to support the PMO Team and the Head of Programme in monitoring and decision making.
• Support in the harmonization of Programme Management Office templates and rollout of tools. Support in documentation management processes through review of projects’ documentations.
• Supporting the PMO in providing routine oversight and analysis of project financial data within the available dashboards and oneUNOPS tools available.
• Assist in rolling out of the capacity building and training plan on program management.
• Support in the design and roll-out of necessary systems and processes to strengthen programme management.
• Participate in HoP or PMO-led meetings and initiatives with the aim of building experience around  Project Management. Perform support duties by taking meeting minutes during senior management meetings. Meeting preparation.
• Provide administrative support to the Head of Programme when required.
• Perform other tasks as assigned by the supervisor.

• The incumbent will have full access to the AUMCO portfolio project files, in particular to files and products developed in the context of the implemented activities at the country level. 
• The incumbent will also have full access to UNOPS intranet, the Project ERP system and the Communities of Practice (COPs) in Project Management, Gender Mainstreaming, Innovation and Research, Sustainable Infrastructure, etc.   
• The incumbent will have the opportunity to join any relevant high-level meetings, and get exposure to key stakeholders such as other UN agencies (UNFCCC, UNEP, UNDP, UNU), several country and multi-partner donors, international non-governmental organizations and representatives from country beneficiary. 

• The incumbent will have access to the UNOPS Learning Zone and can access training in Programme Management, Gender Mainstreaming, Coaching, and mandatory training as per UNOPS policy. 

• The applicant should have completed a Minimum First level university degree (Bachelor’s or equivalent) , or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the start date of the intern assignment.
• Area of study should preferably relate to International Affairs, Social Sciences, Business Administration, Project Management or Engineering background with some programme management experience is desirable.
• Prior project management certification is highly desirable.

• Excellent command of written and spoken English is required.
• Any other UN language would be an asset.

• Proficiency in Microsoft Office/Google Suite is essential, in particular for the preparation of PowerPoint/Google Slides presentations and performing basic functions on Excel/Google Sheets. 
• Experience in Google Data Studio is desirable. 

• Ability to maintain regular updates of activities and achievements. 
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.