Procurement Specialist

Peace and Security Cluster

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive, and coordinated response to the problem posed by a wide range of explosive hazards.  Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles.  As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

Under the supervision of Procurement and Logistics Specialist, the Procurement Specialist will carry the following responsibilities:

1. Implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.

• Provision of supply-market intelligence and analysis. 

  • Procurement plans designed and implemented according to cost reduction and saving strategies, applying:

  
  

  • Expertise in market intelligence matched to business requirements;

  • Optimal stakeholder management principles;

  • Sustainability criteria;

  • Appropriate work processes to individual cases.

  
  

  • Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

  • 2.Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures: 

• Sustainability embedded in the procurement process.

• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.

• Implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 

• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in role as Procurement Reviewer (in OneUNOPS or Enterprise system).

• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 

• Implementation of Internal control system.

• Elaboration of comments regarding project audit reports of the Business Units, when necessary

• 3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.

OR

• A first-level university degree (bachelor or equivalent), in combination with a minimum of seven (7) years of relevant experience.

• A minimum level three Chartered Institute of Supply and Management (CIPS) or similar international certification is required.

• Relevant experience is defined as professional experience at the international level in advising on and implementing policies and procedures to deliver a range of complex procurement programmes and services.

• Experience in working with a range of stakeholders in developing and developed countries, is desired
• Personnel supervisory experience in procurement, is desired
• Experience in UN system organizations, preferably in a developing country, is desired.

Contract type: LICA
Contract level: LICA-10
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.