Senior Programme Manager (Senior Trust Fund Manager)

Job categories Programme Management

Vacancy code VA/2024/B5011/29283

Level ICS-12

Department/office GPO, NYPO, UN Technology Support Services

Duty station New York, United States of America

Contract type Fixed Term

Contract level P5

Duration One (1) year with possibility of extension based on performance and funds availability

Application period 26-Nov-2024 to 11-Dec-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

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Background Information - Job-specific

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY*

General background

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

New York Portfolios Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

The Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.

UNOPS has signed an agreement with the United Nations/MPTFO to implement the project activities for Spotlight Initiative 2.0.

Spotlight Initiative 2.0

Spotlight Initiative was established by the UN Secretary-General as a flagship initiative to eliminate violence against women and girls (EVAWG). Spotlight Initiative proposed an unprecedented and innovative approach to delivering a comprehensive package of interventions to prevent and respond to violence against women and girls that places women and girls at the center of solutions, demonstrated Sustainable Development Goals (SDGs) acceleration and localization, and provided a platform for operationalization of the United Nations Development System reforms. The Initiative was launched in 2017 with initial 530+ million USD seed funding from the European Union, as well as complementary contributions from Portugal and Albania.

With the first generation of country and regional programmes having concluded implementation at the end of 2023, the Initiative has proven that a comprehensive theory of change and new way of working with a range of stakeholders, including the central role of civil society, through a coordinated, whole-of-society, whole-of-government, system-wide approach, can achieve transformative results to end violence against women and girls. Having demonstrated transformative impacts and acceleration across the SDGs and given its potential for further scale up, Spotlight Initiative was designated by the United Nations Secretary-General as a High-Impact Initiative during the 2023 SDG Summit–the only cross-cutting initiative.

In 2024, Spotlight Initiative entered its new phase, establishing the Spotlight Initiative 2.0 Fund and launching a new generation of programmes under the umbrella framework of Spotlight Initiative, applying lessons learned from its first 2017-2023 phase. With the ambition to raise an additional USD 1 billion over the next 5 years, “Spotlight Initiative 2.0” builds on lessons learned from the first generation of programmes and aims to diversify its donor and partnership base.

Spotlight Initiative 2.0 Fund is established as a multi-donor pooled funding instrument (Multi-Partner Trust Fund) and a UN Secretary-General’s fund, anchored in the Executive Office of the Secretary-General (EOSG) and the UN Development Coordination Office (UNDCO), and administered by the UN Multi-Partner Trust Fund Office (MPTFO) as the administrative agent of the Fund. This new generation of the Spotlight Initiative Fund is guided by the Spotlight Initiative 2.0 Fund Terms of Reference.

The Initiative presents a true multi-partner effort with built-in incentives for each partner to contribute to the development of the Fund’s vision and strategy. While the 2.0 Fund is constituted “anew”, it is a continuation of the first Spotlight Initiative 1.0 Fund in all key aspects, retaining the principles that made the Initiative a historic and unprecedented effort.

As Spotlight Initiative transitions from its first generation shaped by the initial investment from the European Union, the second iteration of the Fund sits within the broader Umbrella Framework guided by the leadership of the Executive Office of the Secretary-General. This Spotlight Initiative Umbrella Framework brings together and connects different elements of the Spotlight Initiative effort under one coherent approach.

The updated Fund is designed to capitalize on the experience and lessons learned from the first phase of the Initiative, while opening up space for new partners and donors to join and build on achievements, in the spirit of scaling up impact and results. The Fund’s updated structure and design draw from a number of evaluations and assessments conducted during the first phase of the Spotlight Initiative. It introduces more flexibility, adaptability to allow even more contextualized and impactful programming.

The Fund set up will be complemented by the High-Impact Programme for Violence Elimination by 2030 (HIVE UN Joint Programme, 2024-2026) that will support in exploring partnerships with country-based donor funding. This will account for additional programming leveraged by the Initiative’s momentum and ensure a coherent approach to all associated components of Spotlight Initiative.

The Fund Secretariat Team is in charge of day-to-day management and operations of the Spotlight Initiative 2.0 Fund. The Fund Secretariat provides substantive technical and management support to the Deputy Secretary-General, the Advisory Board and the Operational Steering Committee (OSC). The Fund Secretariat implements the direction and decisions of the Deputy Secretary-General and the OSC. The Fund Secretariat codifies the fund’s policies and rules of procedure into a programme and operations manual, including a Fund Risk Management Strategy. The Fund Secretariat also provides strategic advice and quality control over the fund operations and coordinates the meetings. It facilitates collaboration and communication between the EOSG, DCO, the Recipient UN Organizations, and the Resident Coordinators regarding the Fund operations when necessary. The Fund Secretariat will be responsible for reporting progress of funded projects through periodic progress updates (which will include consolidated narrative reports) received from Recipient UN Organizations and present on overview of the progress to the governance structures of the Fund.

Under the leadership of the Executive Office of the UN Secretary-General and in accordance with the guidance received from the Spotlight Initiative’s Governance Mechanisms, the day-to-day management of the Spotlight Initiative is led by a Secretariat, housed within the Development Coordination Office (DCO) with a reporting line to the Executive Office of the Secretary General and servicing the whole UN System.

To ensure operational agility the Fund Secretariat is led by a Global Coordinator of Spotlight Initiative, who leads the Spotlight Initiative Global Team overall, with discretion to act and respond quickly to fund-specific needs. The Global Coordinator is supervised by EOSG, and the entire team is strategically hosted in the UN Development Coordination Office (DCO) on behalf of EOSG. The Fund Secretariat Team is administratively hosted by UNOPS.

The incumbent of this position will be a staff member of UNOPS, under its full responsibility

Functional Responsibilities

The Senior Trust Fund Manager, as a key senior function of the Fund Secretariat ...

The Senior Trust Fund Manager, as a key senior function of the Fund Secretariat and head of management of the Fund, will work closely with the Advisory Board, the Operational Steering Committee, UN Resident Coordinators, Recipient UN Organizations, the Administrative Agent, and donors to the Fund.

He/she will be responsible for the following duties:

1. Advisory and Capacity building

Provides strategic advice to the Operational Steering Committee and Advisory Board on Fund related matters;
Supports Resident Coordinators, donor delegations and national counterparts in the design, set-up and management of the country level governance arrangements;
Guides the Recipient UN Organizations and Regional/National Entities on the programming processes and requirements as laid out in the Fund Operational Arrangements;
Ensures the development of the Fund’s strategic planning documents;
Develops capacity assessment tools and capacity development plans;

2. Advocacy and Building Strategic Partnerships

Liaises and coordinates with donor focal points and other Fund stakeholders;
Cooperates to establish and maintain strategic partnerships with additional potential donors, and identify and initiates key resource mobilization opportunities;
Ensures linkages and consistency between the Fund and other global SDG’s related initiatives;
Analyzes and research information on donors, prepare substantive briefs to the Operational Steering Committee on possible areas of cooperation;
Contributes to the development and application of resource mobilization strategy;

3. Management and Oversight of the Fund Secretariat

Prepares Annual Work Plan(s) and budget for the Fund Secretariat including any operational tasks, as required;
Prepares job descriptions and vacancy announcements, and identifies, hires and supervises staff and consultants for Fund-related engagements/activities;
Mobilizes goods and services to initiate activities;
Provides administrative support to the Operational Steering Committee;
Oversees activities of the Fund Secretariat and its team;

4. Management of Key Fund Operations tasks

Develops contribution agreements with donors to the Fund together with MPTFO.
Ensures communication of the Operational Steering Committee decisions to the UN Resident Coordinators in the priority countries, (include eligibility, maximum allocation available, timeline for programming and any specific requirements);
Facilitates UN multi-agencies engagement in the programming;
Ensures submission of programme proposals to the OSC after proper appraisal process and makes any relevant management recommendations to the Operational Steering Committee;
Provides strategic oversight on Fund implementation including annual narrative and financial reporting, mid-term review and final evaluation planning, and advice the Operational Steering Committee on any management issues as required;
Ensures the development of the Fund Result Based Management system and the Fund Risk Management matrix, in coordination with the global and regional technical support team as described in the Operational Arrangements of the Fund;
Oversees implementation of the communication and visibility plan:
Oversees consolidation of financial annual narrative reports and other updates;
Leads approval/updates of operational arrangements and rules of procedures

Impact of results

Planning, approval and implementation of global programme portfolio
Fund’s Result based management system
Fund’s risk management matrix
Fund Secretariat’s Annual Work Plan and Budget;
Progress and Final financial and narrative reports.

Education/Experience/Language requirements

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY* Education: Advanced ...

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Staff Contract level: P5 Contract duration:&nbs...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applic...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
This position is stationed in New York, USA which is a family duty station.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.