Finance Assistant (Parental Leave Cover)

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.  

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Under the guidance and supervision of the Finance Officer, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

1. Implementation of operational strategies and procedures
2. Accounting and administrative support
3. Knowledge building and sharing

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Provides accounting and administrative support, focusing on achievement of the following results:

• Assist timely review of the payments in creating the batch and file for approval in the TMS (treasury management system) platform.

• Assist communicates and coordinates with system support team and bank focal points, ensuring the timely processing of payments.

• Response to payment inquiries submitted on BSSC’s payment inquiries JIRA ticket.

• Assist the team members with their daily tasks and issues.

• Ensures that the remittance adheres to its service level agreement (SLAs).

• Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.

• Prepare routine correspondence following standard operating procedures.

• Maintain the proper digital filing system for financial records and documents.

• Help improve controls and systems to help capture financial information.

• Maintain accurate online records of all relevant documents for easy reference and retrieval.

• Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations.

• Support external and internal audits as required; assist in preparing materials requested by external auditors.

• Assist on the payment rejection by liaising with the bank to get the additional information and inform the initiator for necessary action.

• Escalate payments issue from the TMS platform to the direct supervisor.

• Assist in providing payment information to the field offices as per the request.

• Escalate to the treasury to replenish the account if the bank balance is insufficient funds before sending the payment file.

• Assist in obtaining from bank representative to get additional information for payment rejection from the beneficiary bank.

• Completion of secondary school or equivalent is required.
• A Bachelor’s Degree or Master’s Degree, preferably in Finance, Accounting or related fields is desirable, and may substitute some of the required years of work experience.
• Specialized training in finance desirable.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• This position is stationed in Bangkok, Thailand which is a family duty station.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.