Programme Management Trainee, Multiple positions

Background - Job Specific

Project Information:

There are a number of projects that will be managed under this portfolio and under the supervision of the Project Manager:

1. The Climate Village Project/ Program Kampung Iklim (PROKLIM): it has been led by the Ministry of Environment and Forestry of The Republic of Indonesia (MOEF), since its inception in 2012.  The programme encourages the active participation of multiple stakeholders to increase community resilience, the impact of climate change and the reduction of GHG emissions. UNOPS will assist the Government of Indonesia in effectively expanding PROKLIM’s coverage as well as strengthening sustainable livelihood activities.  This project, funded by the Temasek Foundation, intends to implement its activities in 100 villages across 10 districts in South Sumatra. 

2. The Global Pulse Asia Pacific: as the UN Secretary-General’s Innovation Lab:  the hub utilises a set of capabilities on data, innovation, digital expertise, foresight and behavioural science. Serving the wider Asia Pacific region, the hub is a frontrunner in practising and advocating for inclusive innovation. Global Pulse Asia Pacific facilitates co-creation of forward-thinking solutions that inform policy and decision-making: from enhancing humanitarian crisis response, strengthening climate resilience, and improving the decision-making process in digital transformation, the hub will continue to apply innovation to accelerate the achievement of the sustainable development agenda for a better future.

3. DISHA - Data Insights for Social & Humanitarian Action: Global Pulse’s Disha is an initiative managed by UNOPS and the Executive Office of the Secretary General (EOSG) and across Pulse Labs that brings together UN agencies and private, public, and social sector partners for the development of data and AI products as digital public goods (DPGs). DISHA aspires to catalyze the formation of a cohesive and responsibly open ecosystem of data and AI products and services that reduces inefficiencies in the development of digital solutions for sustainable development and humanitarian action—with an initial focus on natural disaster response and recovery—to accelerate attainment of the sustainable development goals. 

4. UNEP Timor-Leste: in this 4.5 years project, the overall objective is to support UNEP in providing  procurement, supply, installation, and commissioning of items to support across project operations. This will include working on procurement processes, awarding suppliers, monitor item’s production and delivery, overseeing customs clearance and handover, including the installation and commissioning of some of the goods provided. 

UNOPS EAPMCO may be hiring multiple positions of Programme Management Trainee under its Indonesia office, having both reporting to the same Project Manager, who provides general guidance and supervision in programme preparation, and for managing all stages of the programme to achieve results. The incumbent may be based in Jakarta or in Palembang (South Sumatra) depending on the exigencies of the project. 

• Research and analyze information on projects and partners;
• Support the Project Team with monitoring and updating project and procurement plans, coordinating the quarterly and monthly assurance tasks, as well as improving the project management compliance;
• Assist the Project Team with project implementation, preparing project management documents and communication materials;
• Support the Project Team in providing routine oversight and analysis of projects’ financial and procurement data within the available dashboards, working on oneUNOPS and internal monitoring tools available; 
• Provide support in the preparation of narrative and financial reports;
• Provide help in the daily communication with projects’ stakeholders and all parties involved;
• Assist in coordinating knowledge-sharing sessions, as required, to prepare learning materials, presentation slides etc;  
• Perform admin & secretarial duties by taking meeting minutes during project management meetings; 
• Support the preparation of briefing materials ahead of meetings between UNOPS and partners;
• Performing other duties when required.

• Minimum First level university degree (Bachelor’s or equivalent) is required, preferably in International Affairs, Social Sciences, Human Resources, Business Administration, Project Management, Engineering background, Computer Science, or other relevant fields. 

• Must be enrolled in a university programme such as Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.

• Prior project management certification is highly desirable.

• Some professional experience in the field of International Development, Project Management, Administration, Procurement, Operations, Human Resources, or any other relevant field is desirable.
• Strong computer literacy in Google standard programs, particularly proficiency in using G-Doc, G-sheet, G-slides, G-module, or similar tools such as Canva is desirable.
• Ability to work in an international/multicultural environment

• Full working knowledge (Fluency) in English (reading, writing, and speaking) is required.
• Any knowledge of Bahasa Indonesia is an asset

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.