Programme Management Associate

UNOPS Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country. In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund’s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

The Livelihoods and Food Security Fund (LIFT)

The Livelihoods and Food Security Fund (LIFT)  is embarking on a new strategic period for 2024-2028. The LIFT 2024-2028 Strategy builds on the achievements of LIFT's experience as well as recent adaptations and learning in the face of a changing and dynamic context. The new Strategy outlines an approach to tackle structural drivers of poverty and vulnerability, while also considering immediate interventions to secure and maintain Myanmar's previous development gains. LIFT has proven itself as a key delivery partner across Myanmar’s changing contexts – ranging from post-Nargis recovery, a time of political transition, and relief support during COVID-19. LIFT is managed by the United Nations Office for Projects Services (UNOPS) and has received funding from 16 international donors. The current donors are the United Kingdom, the European Union, Switzerland, Australia, Canada, New Zealand, Norway, and Denmark.

THIS IS A LOCAL POSITION, AND ONLY MYANMAR NATIONALS WILL BE CONSIDERED.

The Programme Management Associate will work under the direct supervision of the Programme Manager and will support and coordinate the operational and administrative needs of the LIFT Fund. 

.1. Programme Support 

• In collaboration with the Programme Support team, coordinate logistical arrangements for field visits, travel, and events, including preparation of travel authorizations, itineraries, and travel entitlements in compliance with UNOPS policies.
• Assist in the preparation and facilitation of external and internal meetings, ensuring that materials and necessary documentation are prepared and disseminated in a timely manner.
• Support the organization of workshops, training sessions, and meetings by handling logistics such as venue booking, preparation of materials, and catering arrangements.
• Provide administrative support in programme activities such as preparing operational advance for program activities, preparing cash forecast, initiating Purchase Order (PO) in the UNOPS ERP system (oneUNOPS), preparing disbursement request in the oneUNOPS.
• Coordinate the use of external services, such as consultants and service providers, ensuring compliance with UNOPS policies, procedures, and relevant regulations.

2. Asset and Resource Management

• Assists in the management of the Funds’ assets and ensures proper inventory control ensuring proper transfer, disposal, change of ownership of the asset during the programme life cycle in coordination with the Support Services Unit (SSU).
• Facilitates procurement and manages distribution of office supplies and resources across relevant LIFT teams.
• Timely preparation and submission of periodic asset reports; support coordination of physical asset verification of the Fund.

3. Knowledge building and sharing

• Assist in briefing project personnel on UNOPS and LIFT procedures.
• Maintain an efficient document and information management system, ensuring that both digital and physical archives are organized and up to date.
• Support in the preparation of project communication, documentation, reports, and contracts, checking accuracy and compliance with UNOPS formats and style as requested by the supervisor.
• Facilitate translation of documents and assist as a translator (English/Myanmar) when required.
• Draft routine correspondence, reports and papers related to the unit's work. 
• Ensure reports or documents for meetings are circulated in a timely manner.
• Actively participate in knowledge-sharing activities, exchanging information and ideas with team members and stakeholders to improve program delivery and execution.
• Contribute to the creation and updating of program documentation, ensuring that all information is clear, accurate, and accessible to relevant stakeholders.

• Completion of secondary education is required.
• A first-level university degree (Bachelor’s) preferably in Business Administration, Social Sciences, Development Studies, or a related field is an asset and may substitute for 4 years of required work experience.

Contract type:  Local Individual Contractor Agreement
Contract level:  Local ICA Support/LICA-6/ICS-6
Contract duration: Open-ended (subject to organizational requirements, availability of funds, and satisfactory performance)

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.