1. Ensures provision of efficient procurement and oversight of the support ...
1. Ensures provision of efficient procurement and oversight of the support team focusing
on achievement of the following results:
- Compliance with UNOPS rules and regulations in the
field and elaboration of the Programme procurement strategies including procurement
planning, sourcing strategy, supplier selection and evaluation, quality
management, customer relationship management, e-procurement.
- General oversight and assisting in development of
contract strategy including tendering processes and evaluation, managing the
contract and contractor, legal implications.
- Oversight of procurement processes in accordance
with UNOPS rules and regulations.
- Development and implementation of a procurement
management system in relation to planning, awarding, administering and
monitoring of all matters related to procurement, in accordance with
- UNOPS Procurement Manual;
- Supervision of the preparation of tendering
documents for international procurement requirements; the establishment of
shortlist of suitable contractors/suppliers, and the preparation and issue of
local tenders. Together with the requesting programme component, evaluation of
bids or proposals received and recommendations for contract awards;
- Efficient implementation of a vendor database and
use of the system to record the listing, updating, evaluation and monitoring of
performance of service providers and vendors;
- Provision of guidance on all procurement matters.
2. Ensures efficient logistics and asset management
services, focusing on achievement of the following results:
- Development and implementation of a
comprehensive logistics system in accordance with UNOPS Logistical Procedures;
- Development and implementation of a coherent logistical
supply system in accordance with UNOPS Procurement Rules and Regulations;
- Management of the movement of personnel and
equipment into and within the duty station;
- Oversight of logistical services in accordance with UNOPS rules and
regulations.
- Implementation of an asset management and accounting system for all
UNOPS managed equipment and properties in accordance UNOPS lease and asset
management policy.
- Implementation of a repair and maintenance system for all equipment
including EDP equipment, communications equipment, vehicles and
generators, etc.;
3. Ensures effective
and accurate financial resources
management and assistance to the HoSS focusing on achievement of
the following results:
- Assist in
planning, expenditure tracking and audit of financial resources, in accordance
with UNOPS rules and regulations.
- Monitoring
of administrative budget expenditures and advice to HoSS on the budget status,
ensuring that funds allocated are not exceeded or that additional funds are
allocated when required; response to queries on financial and administrative
matters.
- Assist in development and implementation of a
finance management system in accordance with UNOPS Financial Rules and
Regulations.
- Monitoring and production of Cash Flows on regular
basis with regards to the ongoing projects and financial
agreements.
4. Ensures
forward-looking information and
communication management focusing
on achievement of the following results:
- Use of Atlas functionality for improved business
results and improved client services.
- Identification of opportunities and ways of
converting business processes into web-based systems to address the issues of
efficiency and full accountability.
- Identification and promotion of different systems
and applications for optimal content management, knowledge sharing, information
provision and learning including e-registry, web-based office management
system, etc.
5. Ensures
proper management of
security-related issues, focusing on achievement of the following
results:
- Review of security arrangements in
light of requirements and ensure the efficient implementation of all
recommended measures;
- Guidance and supervision to the
security guards for safeguarding the staff and premises.