The incumbent is responsible to abide by security policies, administrative instr...
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
The project manager is responsible to
produce/read the project initiation documents (PID), Legal Agreement and have a
thorough understanding of the terms, conditions, and the respective roles and
responsibilities of the partners/stakeholders to ensure the project(s) products
are capable of meeting
the business cases for both UNOPS and the client. Success of the project(s),
and hence of the Project Manager, will be based on the Success Criteria of
UNOPS engagements, which are linked to the below responsibilities.
The Project Manager will be expected to follow the project
lifecycle from inception to completion using standard project lifecycle
practices and artefacts. They will be provided with guidance and support by
the PMO and Project Managers at level 3 and/or 4 to ensure key project
components and artefacts are in place. The Project Manager will often find
him/herself delivering work-streams within a project and as such will be
accountable to level 3 or 4 Project Managers responsible for that project(s).
The
duties and responsibilities of the Project Manager Level 1 are similar to that
of the Project Manager Level 2, with the difference in grades being determined
by the project level, complexity and level of responsibility of the specific
position. A project manager at this
level would normally be responsible for one or more UNOPS Level 1 project(s).
Under the overall guidance of the Director and Representative, Amman Operational Hub,
and under the direct supervision of the Head of Programme, the project manager
is responsible for all aspects of the project life cycle. S/he must be able to
apply, with directions, the below duties and responsibilities of the project
success criteria:
Stakeholder Management:
- Establish
solid working relationship with the project board, partner and key stakeholders
and ensure information flows in a timely manner.
- Manage
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products.
- Advise the
partner on issues that may impact the achievement of their outcomes (including
issues of sustainability and post project requirements such as maintenance)
Delivery and Performance:
- Develop
and maintain project plans
- Implement
approved project plans (including the establishment of milestones) within
tolerances set by the project board
- Embed
sustainability dimensions including social and gender inclusion, environmental,
human rights, and economic aspects into project life cycle.
- Manage the
production of the required products, taking responsibility for overall progress
and use of resources and initiating corrective action where necessary
- Liaise
with any external suppliers or account managers.
- Authorize Work
Packages
- Advise the
Project Board and OC Manager of any deviations from the plan
- Identify
and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and
review product quality and ensure products are accepted
- Monitor
and evaluate performance of service providers
- Identify
and report potential partnership development opportunities for UNOPS to Head of
Programme and Partnership Advisor
- Identify
and report threats to UNOPS internal business case to supervisor
Procedures:
- Follow the
Project Management Cycle Instructions and ensure that all organizational policy
is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt
the following plans for approval by the Project Board: I. Project Initiation Documentation; II.
Stage/Exception Plans and relevant Product Descriptions
- Prepare
the following reports, in collaboration with the Partnerships Team:
i. Highlight
Reports
ii. End
Stage Reports
iii. Operational
Closure Checklist
iv. End
Project Report
v. Handover
Report
- Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance files
as required by those practices as per OD12.
- Ensure
that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
- Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the project
- Understand
the unique structures of the UN and budget appropriately for personnel
- Manage and
remain accountable for expenditures against the budget (based on accurate
financial reports)
- Where the
Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the
relevant commitments and disbursements.
Knowledge Management:
- Participate
in the relevant Communities of Practice
- Actively
interact with other PMs and the PM community to share case studies, lessons
learned and best practice on the Knowledge System.
- Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
- Complete
lessons learned as per reporting format
- Incorporate
lessons learned from others as per planning format
Personnel Management: if applicable
- Lead and
motivate the project management team
- Ensure
that behavioural expectations of team members are established
- Ensure
that performance reviews are conducted
- Identify
outstanding personnel and bring them to the attention of the Director
- Have a
thorough understanding of UNOPS personnel contract modalities (including ICA
and Staff)
- Select,
recruit and train team as required by project plans
- Perform
the Team Manager role, unless appointed to another person(s)
- Perform
Project Support role, unless appointed to another person or corporate/programme
function
Ensure
safety and security for all personnel and comply with UNDSS standards
Perform
other related duties as required.