Human Resources Associate (Roster), Multiple positions

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles:

Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.

Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs. 

Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

HQ HR Service team

Reporting to the HR Business Partner in the IPAS HR Team, the Human Resources Associate is responsible for providing support in the area of recruitment & business advisory services for UNOPS Headquarters. He/she is often given the sole responsibility to run processes and small projects where there is only minimal supervision. The HR Associate serves as the first contact for internal clients in resolving questions on processes and procedures and provision of guidance and information related to HR initiatives to a wide range of UNOPS clients. S/he is also the first point of contact for external candidates applying to positions at UNOPS HQ. 

The HR Associate works in close collaboration with the managers of the different business units at Headquarters to ensure consistent service delivery and efficient and timely recruitments.

This is a position for candidates from all nationalities passionate about HR and process improvements who can relocate to Copenhagen (Denmark) to join our team.

Please note that we are building a roster of qualified HR professionals who are interested in both short term and long term opportunities.

Summary of Key Functions:

1. Support to Implementation of HR strategies and procedures 

2. Support to recruitment and talent management 

3. Support to internal team projects 

1. Management of a portfolio of clients, ensuring implementation of HR strategies and procedures, focusing on achievement of the following results: 

• Full management of a portfolio of clients, including initiation, processing, monitoring, review and follow-up on actions related to the administration and implementation of human resource activities, e.g., recruitment, placement, relocation, performance appraisal, review of submissions to review bodies, etc., ensuring consistency in the application of regulations and procedures 
• Ensures full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies. 
• Advice and guidance to personnel with respect to HR administrative procedures, processes and practices 
• Focuses on a positive client experience and a business partnering approach 

2. Provides support to recruitment and talent management, focusing on achievement of the following results: 

• Explores different talent pools to attract suitable candidates, providing active support with sourcing and outreach activities. 
• Administrative support and coordination of recruitment processes 
• Contributes to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor. 
• Provides relevant information contextual to the needs and advice to management and personnel on strategies, HR rules and regulations. 
• Provision of advice on HR rules and policies as HR member on selection panels to ensure recruitment integrity.

3. Ensures efficient support to IPAS HR Team and UNOPS personnel, focusing on achievement of the following results: 

• Liaison between unit and internal clients to expedite completion of projects, disseminate information, etc 
• Research of precedents and analysis of merits of specific requests; presentation of recommendations, taking into account institutionalized exceptions, and submission of recommendations for the approval of departure from established policies, procedures and guidelines 
• Support to Human Resources Specialists on management, implementation, monitoring of various HR initiatives. 
• Proactive coordination of the flow of work 
• Advice to the supervisor on the status of pending requests and work deadlines and provision of proactive customer service to internal clients.
• Set-up and maintenance of databases, requiring the organization and preparation of reports and documents through integration of several data sources, technology and software applications

• Contract type: Local Individual Contract Agreement (LICA)
• Contract level: LICA 6
• Contract duration: various, temporary (short term or long term) or open-ended, depending on the Hiring Unit’s needs

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.