Human Resources Assistant

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

IPAS HR currently needs to fill a temporarily vacant position in the team. This vacancy announcement may also be used for rostering purposes.

Under the guidance and supervision of the Senior IPAS HR Associate, the HR Assistant provides support to HR services to field offices and headquarters, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Assistant displays a client-oriented attitude while ensuring consistence with rules and regulations, and consistence in service delivery.

The HR Assistant performs the following key functions:

1.         Provides efficient support to recruitment and selection processes:

          Assistance in undertaking recruitment processes for staff members, local and international Consultants in field/regional offices and at UNOPS Headquarters (participation in interview panels, minutes taking, conduction of reference checks, etc.);

          Review of incoming requests and all relevant documentation relating to recruitment, contract extensions, transfers, exchanges or loans, and separation of staff or individual contractors, initiating required personnel actions in respect thereof.

          Use of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.

          Monitoring and tracking of status of requests, initiating follow-up actions to ensure submissions of selection processes for review are timely, accurate and contain complete documentation.

          Focal point for background checks;

2.          Provides efficient support to the administration of contracts, benefits and entitlements:

•           Assist in monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus.

•           Provide assistance in the research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor.

•           Help facilitate the briefing of personnel on the conditions of service related to contracts and/or appointments/transfers.

•           Collection, verification and follow-up on required documentation related to allowances, appointments and contracts.

•           Maintenance of a filing system to ensure timely retrieval of information as required.

          Review of recruitment requests and preparation of submissions in the contract administration system; management of contracts;

          Provide assistance in reviewing individual contractors’ qualifications and experience and Terms of Reference to determine daily remuneration to be paid in accordance with the established fee setting methodologies;

          Focal point for payroll matters;

3.          Contributes to Product/Process-Efficiency Improvement:

•           Provide suggestions for the enhancements of practice policy developments;

•           Provide input on product designs and implementation;

•           Support process efficiency initiatives;

•           Provide input to the development and maintenance of corporate systems and tools.

•           Help team members with logging requests for statistical purposes

Secondary education required. First Degree in Human Resources Management, Business Administration, Public Administration or equivalent desirable. 

• At least 5 years of progressively responsible experience in operations support, preferably supporting a human resources management area. A first level/bachelors degree may be accepted in lieu of some of the work experience. 
• UN experience or experience from other international organizations or NGOs is desirable.
• Knowledge of UNOPS/UNDP/UN regulations, rules, policies, procedure and practices is desirable;
• Knowledge of ERP systems, specifically Agresso, will be an added advantage.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

APPLICANTS SHOULD INCLUDE A MOTIVATION LETTER WITH THEIR APPLICATIONS.