Responsibilities include but are not limited to:
- Implementation of operational strategies
- Management of procurement processes
- Implementation of sourcing strategy and
e-procurement tools
- Facilitation of knowledge building and knowledge
sharing
- Manage assigned delivery of work
packages and take responsibility for progress.
- Provide PM backstopping support for
short duration projects or as required;
- Any other duties assigned by supervisor
1. Ensures elaboration and implementation of
operational strategies focusing on achievement of the following results:
a) Full
compliance of procurement activities with UNOPS Rules, Regulations, Procurement
Manual and Organization Directives; implementation of the effective internal
control, proper design and functioning of a client-oriented procurement
management system.
b) Analysis
of requirements and synthesis of proposals for cost-saving and reduction strategies.
c) Synthesis
of proposals and implementation of contract strategy in the Business Unit,
including tendering processes and evaluation, contractor appraisal, managing
the contract and contractor, legal considerations and payment conditions, risk
assessment.
d) Implementation
of strategic procurement management in the Business Unit, including sourcing
strategy, supplier selection and evaluation, quality management, customer
relationship management, e-procurement introduction and promotion, performance
measurement
e) Provide inputs and
suggestions as appropriate to streamline workflows/business processes and
document templates/formats;
f) Manage personnel in
either the OSAC or Project assigned as subordinates.
2. Manages and guides
procurement processes for Business Unit, and at the request of other Agencies
focusing on achievement of the following results:
a) Timely
and duly prepared procurement plans for the office and projects and monitoring
of their implementation.
b) Implementation
of proper monitoring and control of procurement processes including
organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals,
their evaluation, negotiation of certain conditions of contracts in full
compliance with UNOPS rules and regulation.
c) Review
and certification of submissions to the Contracts and Property Committees
(CPC).
Management of contracts.
d) Implementation
of the internal control system which ensures that Purchase orders are duly
prepared and dispatched. Timely corrective actions on POs with budget check
errors and other problems.
3. Ensures introduction and
implementation of sourcing strategy and e-procurement tools focusing on
achievement of the following results:
a)
Development and management of the rosters of
suppliers, elaboration of supplier selection and evaluation, quality and
performance measurement mechanisms.
b)
Management of e-procurement module.
4. Ensures facilitation of
knowledge building and knowledge sharing in the Business Unit focusing on
achievement of the following results:
a) Organization
of trainings for the Business Unit personnel on Procurement Management.
b) Synthesis
of lessons learnt and best practices in Procurement Management.
c) Sound
contributions to knowledge networks and communities of practice.
5. Manage assigned delivery of work packages and take
responsibility for progress.
a) Implementation of activities in accordance
with UNOPS rules, regulations, policies and strategies;
b) Implement
small projects(Procurement/Infrastructure/HR) as a capacity of project manager
with consultation of UNOPS management and project stakeholders
c) Prepare project documents, reports,
project amendments and budget revisions as necessary
6.
Provide PM backstopping support for short duration projects or as
required;
a) Assist
the PM in project completion and closure actions.
b) Support
the PM in maintaining the Electronic Blue File (EBF) and other documentation in
accordance with Organizational Directive (OD) 12.
c) Coordinate
and liaise with the Project Manager on the implementation progress.
d) Advise
the Project Manager of any deviations from the plan and update plans.
e) Work
with Project manager to identify and manage risks.
f) Maintain
all supporting project documentation (HR, finance and procurement) for audit
and review processes.
7.
Coordination and Liaison
a) Proactively
coordinate and liaise with UNOPS Colombo Support Units (Finance, Procurement,
Human Resources) on administrative management issues (related to i.e. payments,
purchase orders, staff contracts)
related to the projects;
b) Demonstrate high levels
of initiative to assist in the implementation of OSAC or Project activities.
c) Proactively coordinate
and liaise with UNOPS Field Offices on administrative management issues if
any;
d) Proactively coordinate
and liaise with UNOPS Regional Office and HQ (Legal and Finance units) when
required on administrative management issues;