Human Resources Assistant (Maternity Replacement)

The HR Assistant works in close collaboration with the Project and Support Services colleagues to exchange information and ensure consistent service delivery.

• Implementation of HR strategies and procedures
• Assistance in recruitment processes
• Administration of contractual benefits and entitlements
• Staff development and training
• Knowledge building and knowledge sharing.

1. Ensures implementation of HR strategies and procedures, focusing on achievement of the following results:

• Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
• Input to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

2. Implements UNOPS recruitment processes, focusing on achievement of the following results:

• Assistance to the supervisor for the development and implementation of a human resources management system in relation to planning, administering  and monitoring of all matters related to human resources management concerning national and international staff and other personnel
• Assistance in undertaking recruitment processes for personnel as required
• Review of incoming requests and all relevant documentation relating to recruitment, contract extensions, transfers, exchange or loan, and separation of staff, consultants, or contractors, initiating required personnel actions in respect thereof.
• Use of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.
• Monitoring and tracking of status of requests, initiating follow-up actions to ensure selection review submission is timely, accurate and contains complete documentation.
• Review of Requests for Personnel Action (RPA) forms to ensure correct budget allocation, and for separating staff, verification that no financial obligations are due to UNOPS;
• Review of consultants’ qualifications and experience and Terms of Reference to determine daily remuneration to be paid in accordance with the established fee schedule;
• Briefing and guidance to clients and partners on the application and interpretation of recruitment policies and procedures. 
• Maintenance of personnel records for all Regional Office/Project Centres and project International Staff, ensuring projects maintain records for project national personnel;
• Oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer;
• Update and management of  the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements of UNOPS personnel;

3. Ensures efficient administration of contracts, benefits and entitlements, focusing on achievement of the following results:

• Monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus
• Assistance in the research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor
• Drafting of letters of offer and separation outlining the conditions of the    appointments/transfer/separations for the approval of the supervisor. Briefing to staff on the conditions of service related to contracts and/or appointments/transfers
• Collection, verification and follow-up on required documentation related to allowances, appointments and contracts. 
• Maintenance of a monitoring system to ensure timely retrieval of information as required.

4. Provides support to staff development and training, focusing on achievement of the following results:

• Assistance in planning, organizing and making logistical arrangements for workshops, corporate meetings and retreats as required
• Coordination of the collection of feedback on learning events and presentation of results for review purposes
• Assistance in design and presentation of training materials and course outlines.

• Participation in the trainings for the operations/ projects staff on HR.
• Contributions to knowledge networks and communities of practice.

Impact of Results:- The key results have an impact on the overall execution of the UNOPS HR services in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability in the HR management.

• With secondary education, 5 years experience in supporting a human resource management area or administration area is required
• At least two years experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.
• Experience in handling of web-based management systems is highly desireable
• UNOPS/UN experience is required:
  
  

• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.


• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

UNOPS East Africa Hub

Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established Operation Centre in South Sudan and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, and multiple ‘operational’ projects in Somalia, Tanzania, Burundi, Uganda, Kenya and several island states.