Under the guidance and supervision of the Country
Programme Manager for the English-Speaking Caribbean, based in Saint Lucia and
in close collaboration with all Project Managers, the Finance Assistant
provides financial and administrative support to all existing and future
projects within the Caribbean Region, ensuring high quality, accuracy and
consistency of work. The Finance Assistant promotes a client-oriented approach
consistent with UNOPS rules and regulations. He/she is expected to meet and
exceed the organizations performance and delivery goals.
Functions / Key Results Expected
1. Accounting and administrative support
Provides accounting, payments, support,
focusing on achievement of following results:
• Proper control of the supporting documents
for payments and financial reports for projects; preparation of vouchers for
projects; PO vouchers; Pay Cycle and payment execution.
• Proper receipting of goods and services and
establishment of accruals.
• Maintenance of the internal expenditures
control system which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in Enterprise system; travel
claims, MPOs and other entitlements are duly processed
• Timely corrective actions on unposted
vouchers, including the vouchers with budget check errors, match exceptions,
unapproved vouchers.
• Presentation of information on the status
of financial resources as required.
• Maintenance of the Accounts Receivables for
projects and recording of deposits in Enterprise system.
• Preparation of accounts-payable and PO
vouchers for management projects.
• Review of payment requests including
supporting documents against the annual work plan and UNOPS FRRs.
• Ensuring that vouchers processed are
matched and completed, and transactions are correctly recorded and posted in
ERP/electronic or paper-based systems.
• Running of remittance cycle and Creation of
Remittance Advices to be sent to the bank.
2. CO cash management
Ensures proper CO cash management system
functioning focusing on achievement of the following results:
• Alternate to Finance Associate for timely
review of cash position for local accounts to ensure sufficient funds on hand
for disbursements. Timely identification and recording of receipts for income
application.
• Alternate to Finance Associate for daily
review of zero-balance account bank statements in Enterprise system to monitor
imprest level; identification and recording of contributions.
• Management of cash receipts and petty cash.
• Timely and accurate preparation of bank
reconciliations.
• Initiation of bank transfers and deals in
Enterprise system.
3. Knowledge building and Knowledge sharing
• Support the organization and delivery of
training and learning initiatives for personnel on finance-related topics.
• Provide sound contributions to knowledge
networks and communities of practice by synthesizing of lessons learnt and
dissemination of best practices in finance management support services
• Contribute feedback, ideas, and internal
knowledge about processes and best practices and utilize productively.
Monitoring and
Progress Controls