Programme Management Officer

Peace and Security Cluster

Reporting to the Programme Officer, the Associate Programme Officer is responsible for the following tasks and responsibilities:

A. Functions / Key Results

1. Programme development, planning and coordination

2. Development and follow up of resource mobilization opportunities

3. Programme management support

4. Stakeholder coordination, representation, and inter-agency collaboration

5. Knowledge management and document management

1. Programme development planning and coordination

• Support the programme officer in coordinating the development of programme's strategy plan. 

• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to communicate programme requirements and client capacities.

2. Development and follow up of resource mobilization opportunities

• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in programme design as relevant. 

• Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets and obtain approval before dissemination.

• Assist in drafting and/or reviewing of  concept notes and project proposals and other project documents required for the signature and implementation of new projects.

3. Programme management support

• Support in drafting agreements and suggest compliance plans and monitoring frameworks to guide key departments and management teams to meet requirements of funding agreements, in coordination with HQ policies. 

• In collaboration with relevant personnel, identify monitoring mechanisms to measure delivery against targets outlined in funding agreements. 

• Assist in tracking programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.

• Assist in coordinating information flow between implementation partner and donors 

• Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, substantive reports, financial agreement, factsheets...etc. 

4. Stakeholder coordination, representation, and inter-agency collaboration

• Assist with communication and leading specific donors’ contributions assigned by UNMAS Sudan Programme officer ensuring successful implementation of all activities under their funding are achieved. 

• Assist in maintaining  relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.

• Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required.

• Assist in the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of Country Programme objectives.

• Support the programme officer design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms, ensuring use of social media in Risk Education activities is included. 

• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials. 

5. Knowledge management and document management and innovation

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.

• Assist in building national capacity through close communication and review of written products of national partners.

• Assist in implementing relevant standards, tools and templates to effectively manage programme development and implementation.

• Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance

•Carry out any other related duties as needed.

Education

• Advanced University Degree with 2 years of relevant experience; or
• University degree (bachelor’s degree or equivalent) with 4 years of relevant experience 

Work Experience

• Relevant experience is defined as progressive experience in programme/project development or management or any other relevant fields, in either public or private sector organizations.

• Experience in donor reporting and project proposals writing is required.
  
  

Language Skills

• Fluency in English is required (speaking, reading, and writing)
• Knowledge of another UN language is desired.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: International Individual Contractor Agreement (IICA) 

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.