Under the direct supervision of the Portfolio Senior Manager, the Logistics Spec...
Under the direct supervision of the Portfolio Senior Manager, the Logistics Specialist will be responsible for the following duties including, but not limited to:
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Develop and implement sustainable logistics strategies.
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Plan, coordinate and implement logistics activities to ensure timely, cost effective service and safe delivery of goods to clients, in accordance with UNOPS Financial Rules and Regulations and UNOPS Procurement Manual.
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Develop logistics standard operating procedures.
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Manage the logistics component of the supply chain in coordination with the procurement Officers.
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Ensure full compliance to the Financial Regulations and Rules of UNOPS and its Procurement Manual;
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Liaise and coordinate with partners, suppliers, freight forwarders and different government offices to ensure efficient and effective customs clearance and delivery of procured items.
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In collaboration with the procurement and project team, develop related storage and distribution strategies.
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Develop monitoring tools related to logistics activities and ensure it is updated on a regular bases.
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Maintain and monitor the monitoring tool and identify and rectify operational hindrance.
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Ensure partners, procurement officers, logistics teams are timely updated about the procured items status from the time order is placed until it is finally delivered to partners.
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Explore methodology and suggest for improvements to enhance the operational efficiency of the logistics team.
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Facilitate the engagement and provision of high quality results and services of the logistics team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning development.
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Provide oversight, ensuring compliance by the logistics team members with existing policies, operating procedures and best practices.
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Work with team member counterparts on logistics needs to deliver schedules and provide technical support on handling logistics and cost implications for safe delivery both internationally and nationally.
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Facilitate planning, designing and implementation of appropriate logistics systems including warehousing and in-country transport capacity, including establishment of Long Term Arrangements and frame agreements for e.g. customs clearance, storage, transport and distribution as might be required.
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Oversees the progress of shipments for UNOPS and its partners and coordinate the delivery of the same at the partners delivery places.
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Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on logistics-related topics.
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Lead and conduct initiatives on capacity development and knowledge building for logistics personnel, including network development, plans, learning plans and activities, logistics practice information and best practice benchmarking.
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Oversee team’s contributions to logistics knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in logistics management.
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Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
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Perform any other tasks as requested by the portfolio senior manager.