Procurement Senior Analyst

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

• Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
• Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
• Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

1. Implementation of procurement and operational strategies

2. Procurement planning

3. Management of procurement cycle 

4. Long Term Agreement (LTA)  and contract management

5. Support to Operations Activities

6. Knowledge building and knowledge sharing

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.  
• Responsible for the implementation of SHF’s procurement processes in line with  UNOPS procedures which include  Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
• Implementation of strategic procurement for the Sanitation Hygiene Fund
• Development and management of the rosters of suppliers.
• Utilization of sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area. 

• Planning of schedules and priorities as well as identification of correct procurement course of action for the goods or services in question 
• Preparation of technical specifications/TOR
• Providing technical advice to internal clients on best procurement methodology, including guidance and assistance with UNOPS’ procurement rules and regulations, policies, development of specifications/TOR, the establishment of evaluation criteria, evaluation of bids/proposals, etc.
• Conducting market research to keep abreast of market developments for goods and services to be tendered, including availability and new potential sources of supply
• Analysis of logistic solutions to determine the best value for UNOPS for shipment

• Sustainability embedded along the procurement process.
• Timely and duly prepared procurement plan for the Sanitation Hygiene Fund and monitoring of its implementation.
• Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
• Implementation of proper monitoring and control of procurement processes, including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations. 
• Awards recommended based on UNOPS procurement rules and procedures. 
• Management of procurement contracts, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms. 
• Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
• Implementation of internal control as guided by the  Geneva  Procurement Specialist, which ensures full compliance of procurement activities, responds to audit exercise queries and implements recommendations related to the SHF procurement. 

• Preparation of non-staff contracts/POs and necessary amendments ensuring conformity with template UNOPS documents;
•  Process procurement transactions in UNOPS’ corporate system OneUNOPS.
• Follow-up signing of contracts and POs by vendors;
• Obligation of funds in oneUNOPS and obtaining of appropriate signatures for approval;
• Maintenance of a vendor database and usage of the system to record the listing, updating, evaluation and monitoring of the performance of service providers and vendors;
• Maintenance of contracts, PO filing system;
• Ensuring supplier’s compliance to contract and/or Long Term Agreement;
• Information management to internal clients;
• Timely corrective measures are taken to ensure smooth contract fulfilment;
• Timely follow-up to ensure LTA extensions and/or new bidding exercises if required
• Conduct of secondary bidding exercises against LTAs and guidance to UNOPS colleagues through the process when required;
• Conduct of corporate procurement planning exercise on a half yearly basis to determine any goods or services for which LTAs could be established.

• Collaborate with the Senior Administrative Assistant on Travel Management activities
• Support the Operations Manager in daily office management, including logistical and administrative support and drafting communication to local partners and subcontractors;
• Support proper control of SHF Assets focusing on:

• Coordinate domestic travel, car rental and workshop/meeting/seminar arrangements 
• Review invoices, draft payment requests for operational expenses, office supplies and stationary

• Maintenance of best practices and lessons learned database including procurement tracking sheet 
• Participation and actively contribute to the training for the personnel on Procurement.
• Sound contributions to knowledge networks and communities of practice by providing a collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively. 

• Advanced  Degree or equivalent in preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
• A first-level university degree in combination with four (4) years of experience at the international level in procurement management, Business Administration, Public Administration, or a related field may be accepted in lieu of the advanced university degree. 
• For those who do not have a degree in Procurement of Supply Chain Management, the Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

• A minimum of two (2) years of professional experience in international public procurement. is required
• Experience in operations and administrative support is required 
• Experience in working with a range of stakeholders in developing and developed countries is desirable
• Some experience in UN system organizations, preferably in a developing country, is desirable.
• Experience in the use of Enterprise systems, including OneUNOPS, is desirable.
• Experience use of  Google Suite applications is desired.

• Fluency in  English is required
• Intermediate knowledge of French would be considered an advantage. 
• Knowledge of another official UNOPS language is an asset.

1. Contract type :International Individual Contractor Agreement (IICA)
2. Contract level : ICS 9 / IICA 1
3. Contract duration :  One year ( 12 months). Renewable subject to programme need, funding availability and satisfactory performance

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• Geneva, Switzerland is a UN Family Duty Station

• This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.