Programme Management - Senior Officer

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The New York Portfolios Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York.  The SDC has a footprint of approximately 125 countries.

UNOPS is an implementing partner of the United Nations Office of Counter-Terrorism for the Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism.

The Office of Counter-Terrorism (OCT) was established by the General Assembly in June 2017. The Office has five main functions: (a) provide leadership on the General Assembly counter-terrorism mandates across the United Nations System; (b) enhance coordination and coherence across the United Nations Global Counter-Terrorism Coordination Compact Task Force entities to ensure the balanced implementation of the four pillars of the United Nations Counter-Terrorism Strategy; (c) strengthen the delivery of United Nations counter-terrorism capacity-building assistance to Member States; (d) improve visibility, advocacy and resource mobilization for United Nations counter-terrorism efforts; and (e) ensure that due priority is given to counter-terrorism across the United Nations System and that the important work on preventing violent extremism is firmly rooted in the Strategy.

The UNOCT Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism, based in Doha, State of Qatar, aims to strengthen the parliamentary contribution to international efforts against terrorism and violent extremism. It seeks to promote a whole-of-society approach to terrorism and addressing conditions conducive to terrorism and support parliamentarians in facilitating the implementation of international obligations and instruments related to terrorism, including the United Nations Global Counter-Terrorism Strategy and relevant resolutions of the United Nations General Assembly and Security Council. The office operates through the following three functions: conducting research, analysis and normative work in support of counter terrorism and prevention of violent extremism; providing technical assistance and provision of consultative services; and promoting and facilitating collaboration and coordination among parliamentary assemblies, as well as national parliaments on countering terrorism and preventing violent extremism.

This position is located in the UNOCT Programme Office in Doha, the State of Qatar, established in support of the UNOCT “Programme on Parliamentary Engagement in Preventing and Countering Terrorism”. 

Under the overall guidance of the UNOCT Office in UN Headquarters and Chief of the UNOCT Programme Office in Doha, this position will support the implementation of its programme of activities. 

The incumbent of this position will be a personnel of UNOPS under its full responsibility.

Under the supervision of the Project Manager, the incumbent of the post will be engaged in the overall implementation of the work plan of the Programme Office. The incumbent of the post will be responsible for the following specific tasks:

• Contribute to the planning of the projects as well as the smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement, organization of conferences, travels and financial management.

• Elaborate proposals, engagement processes and agreements ensuring administrative and financial aspects are in line with corporate policies and guidelines.

• Contribute to the preparation of f budgets ensuring they follow corporate policies and established in the ERP with sound budgetary structures that contribute to financial monitoring and reporting.

• Prepare monthly cash flow forecasts ensuring the projections are in line with approved budgets, contractual commitments and that cost estimates are reasonable.

• Contribute to the monitoring of project expenditures against approved resources and ensure timely adjustments and corrections of over-expenditures and wrongly booked charges.

• Contribute to the development of risk assessment and mitigation measures with input from the project team, and contribute risks management procedures are followed.

• Prepare submissions for compliance, oversight and other risks mechanisms reports and data.

• Actively engage in the project monitoring and evaluation, using established performance monitoring tools, cross cutting themes (capacity building, environment, gender equality), preparing draft reports on the results, and assisting to develop follow up actions if applicable.

• Elaborate reports and collate  information for quarterly business review processes, year-end closure and projects closure in collaboration with project managers.

• Collaborate with the project managers in the review of the status of workplans, activity plans, implementation and aggregate reports regularly prepared on activities, outputs and outcomes.

• Contribute to the procurement activities of the portfolio, from preparation of procurement plans, terms of references, bidding process, request for awards to signature of contracts and orders.

• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation. 

• Participate in the preparation and review of implementation contracts providing comments on administrative, financial and audit aspects in line with corporate policies and guidelines Support in the human resources activities of the portfolio, such as preparation of terms of references, taking interviews minutes, preparation of personnel and recruitment plans.

• Ensure the facilitation of information sharing and transfer of knowledge, document lessons learned and beneficiary surveys.

• Maintain the archive of project documentation and ensure access to institutional memory and technical information on related components of the project.

• Elaborate  final report drafts detailing outputs and impact of the projects.

• Collaborate with  the Project Manager and the Programme team in any other matter as required.

Monitoring and Progress Controls

• Timely delivery of outputs as outlined in the Terms of Reference. Regular bilateral meetings with the supervisor and weekly coordination team meetings with the Head of the Programme Office in UNOCT.

1. Contract type: ICA
2. Contract level ICA 1 (ICSC-9)
3. Contract duration: 5 months with possibility of extension - subject to organizational requirements, availability of funds and satisfactory performance.
    

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.