Operations Officer (Retainer - multiple positions), Multiple positions

The Partnerships and Liaison Group (PLG) supports UNOPS efforts to build closer ties with partners across the full spectrum of UNOPS activities.

By forging strategic relationships and working with partners, both in the field and at headquarters, PLG seeks to not only ensure high partners satisfaction with UNOPS project implementation and support, but also to integrate best practices and innovative solutions from experienced non-governmental organizations (NGOs) and the private sector into UNOPS operations. The PLG also supports or leads resource mobilization efforts across the organisation. Based in Copenhagen, PLG has active liaison offices in New York, Geneva, Brussels and Washington DC and supports partners such as the World Bank, the European Union, the Department of Peacekeeping Operations, the United Nations Mine Action Service, the United Nations Environment Programme, the Global Fund, the Millennium Challenge Corporation, national governments, and others.

Tokyo Liaison Office (TLO) aims to develop strategic partnerships with organisations based in Japan. We work with the Government of Japan, the Japan International Cooperation Agency (JICA), the private sector and NGOs. The office further assists UNOPS operational teams to manage the portfolio funded by Japanese donors.

Under the supervision of the Head of TLO and/or his/her designate, the Operation Officer will be responsible for:

Research and portfolio management

• Research, review and prepare information and documents for the works of the TLO, including information materials on UNOPS projects, procurement and market trends, as required.

• Review, edit and translate documents assigned by the supervisor.

• Assist the portfolio management to ensure a quality standard of service provision, troubleshoot across portfolios to meet donor requirements.

• Support the development of engagements and report submission.

Administrative support

• Assist in managing the timely and efficient delivery of administrative services for the TLO, including payment processes and asset management for the office.

• Assist in drafting and reviewing internal and external reports and publications.

• Assist in preparing, editing and managing information materials such as booklets, fact sheets and other documents.

• Support organization of meetings, missions and events, including logistics and preparation of briefing materials.

• Perform other related duties as required.

Communications and knowledge management

• Support maintenance of the TLO website and X (former Twitter) account as well as other outreach and knowledge management initiatives for the TLO.

Education:

• A first level University degree (Bachelor’s Degree or equivalent) is required.
• An advanced University Degree (Master’s Degree or equivalent) in development studies, international affairs, political science or related fields is preferred and can compensate for some of the required years of experience. 

Work Experience

• A minimum of 4 years of progressively responsible experience in partner or client relationships, business development, project/programme management and/or market analysis is required with a first level university degree.

• Ability to work with computer and office software packages (e.g. Google Suite) and knowledge of spreadsheet and database packages 

• Field experience or experience in developing countries is considered an asset; 

• Preferably prior knowledge of working with a UN organization;

• Experience with international organizations or public institutions is considered an asset.

Languages

• Fluency in both written and spoken English is required.

• Fluency in both written and spoken Japanese is required.

• Fluency in other UN languages, in particular Spanish and French, is an asset.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• Please note that completing all the relevant sections of the applicant profile is essential for the successful screening procedure, and is in the applicant's best interest.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

The Tokyo Liaison Office utilizes teleworking mode as necessary.