Procurement Senior Analyst (Internal Candidates Only)

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands. 

As a central procurement resource for the United Nations system and its partners, UNOPS emphasizes efficient, transparent, cost-effective and sustainable delivery of goods, services and works, in line with public procurement best practices. On a yearly basis, UNOPS procures over USD 1 Bn worth of goods, services and works on behalf of our partners. These include a broad base of categories, including life-saving pharmaceuticals, mine action equipment, vehicles or road construction services. 

Procurement Group (PG) is based at UNOPS HQ in Copenhagen. It leads the organization’s procurement practice and is responsible for: articulating strategy, policy positions and innovative solutions for procurement at UNOPS; enabling the operationalization and managerial oversight of UNOPS procurement activities through appropriate systems and reports; strengthening the knowledge, skills and career development of procurement practitioners; and leading the implementation of sustainable procurement across the organization.

The Procurement Assurance team within the Procurement Group (PG) is responsible for leveraging data to oversee and enhance the procurement function, including through data analytics, risk and performance assessments and capacity development. This includes developing guidance and tools, such as dashboards, to make procurement data accessible across the organization. The team is also responsible for procurement data reporting across UNOPS, including the collation and publication of the Annual Statistical Report on UN Procurement (ASR) on behalf of the UN System (published at www.ungm.org/asr).

Process Innovation and Digitalization (PID) Programme

As a fundamental part of the organizational change effort, UNOPS is embarking on a digital transformation journey to enhance its operational efficiency, effectiveness, and agility. The PID aims to overhaul processes, systems, and digital capacity of personnel by leveraging digital technologies and solutions and to ensure coherent alignment of our digital architecture and landscape of systems and tools with the core needs of the organization. A programme team is being established to provide business driven leadership for and support to UNOPS digital transformation.

The PID will impact all parts of UNOPS organization, including headquarters functional business units and geographic (regional) business units, involving both process re-engineering and systems implementation. Each UNOPS functional business unit (Procurement, Human Resources, Finance, Project Management and Infrastructure, Partnerships, and Legal), known internally as practices, will be represented by a Business Process and Change Manager that will act as a representative of the functional entity within which they are embedded.


Please note that the Duty Station offers flexibility, with the possibility of being in Copenhagen (HQ) or another country, ensuring there is an overlap in working hours with the Copenhagen timezone.

Reporting to the Head of Procurement Assurance, the incumbent will contribute to the assurance of UNOPS procurement operations, undertake procurement analytics projects, and further develop procurement data literacy within the organization. The incumbent will also be supporting procurement transformation initiatives as part of the PID through data analysis and process improvement initiatives.

Tasks include, but are not limited to:

• Helping find the root causes of underperformance and non-compliance, as well as opportunities for improvement of policies, processes, systems and tools, in collaboration with various HQ and field stakeholders
• Supporting oversight through the close monitoring, analysis, and enhancement of procurement key performance indicators (KPIs) in close collaboration with regions. 
• Contributing insights to initiatives aimed at enhancing compliance, minimizing risks, and promoting sustainability in procurement operations.
• Contributing statistics and insights to assist the development of policies, guidelines, reports, audits and presentations on procurement operations within UNOPS, including sustainable procurement
• Assisting initiatives aimed at better articulating value addition generated by UNOPS procurement processes.
• Enhancing procurement planning and strategy development processes within UNOPS, including further systematization of the Corporate Procurement Plan process, in collaboration with field stakeholders.

• Analyzing complex and connected data, testing hypotheses, identifying patterns and trends, proposing recommendations and deriving statistics and insights related to procurement. This includes procurement plans, spend information, vendor data, sustainability indicators (including emissions), contract compliance data and benchmarking
• Proposing designs, developing, testing, implementing, maintaining and documenting procurement data tools, including dashboards and reports, including conducting rigorous data quality checks
• Producing regular, periodic and ad hoc data reports to support procurement assurance, including in the context of internal and external audits and in collaborative initiatives with other UN agencies
• Coordinating the production of key procurement publications, for example the UNOPS Procurement Report, Annual Statistical Report on UN Procurement (www.ungm.org/asr) or the report on Joint Procurement Activities and others as required, including through project coordination, data analysis and content writing 
• Other related technical and analysis support as required

• Supporting the development and delivery of capability development programs and documentation for internal users on data tools, including in their use and ongoing maintenance - including group and 1-to-1 training, tutorials, guidance materials etc
• Organizing, facilitating and/or delivering training and presentations for UNOPS personnel and occasionally external stakeholders (e.g. UN colleagues, suppliers)
• Implementing knowledge management, communications and training campaigns in various formats, including in-person, remotely/online or via missions in UNOPS country offices
• Fostering collaborative dialogue across key focal points in the regions/ country offices to facilitate continuous improvements 

• Advanced degree (Master’s Degree or equivalent) is required, preferably in either the subject matter area (i.e. procurement, supply chain) and/or data analysis component (e.g. in the field of Statistics, Mathematics, Data Science, Computer Science, Information Systems, Engineering, Business Analytics, Business Administration, Economics or related).
  
  
• A first-level University degree or Bachelor's in the above-mentioned areas or related field of study with two additional years of relevant work experience may be accepted in lieu of an advanced degree.
  
  
• Additional industry certifications (e.g. CIPS certification) will be considered as an advantage. 

Required:

• A minimum of two years of professional experience analyzing, evaluating and reporting data and/or statistics related to procurement and/or project management

• Experience developing data communication and visualization through a variety of media - such as presentations, training, reports, dashboards

• Advanced expertise in spreadsheet tools (e.g. Google Sheets, Microsoft Excel) 

Highly desirable experience:

• A combination of subject-matter knowledge (procurement, supply chain management etc) and relevant technical expertise (i.e. data analysis, dashboard development)

• Knowledge of public procurement and reporting practices, particularly those related to UNOPS and the UN

Desired experience:

• Procurement operations experience, including planning, implementation or evaluation of procurement processes

• Knowledge of procurement of goods and services relevant to UNOPS activities

• Experience applying data analytics to measure and improve procurement and supply chain sustainability (such as greenhouse gas emissions) 

• Building dashboards in Looker Studio or an equivalent dashboard platform (e.g. Tableau, PowerBI)

• SQL coding (our team uses Google Cloud Platform (GCP) including Big Query)

• Fluency in written and oral English is a requirement
• Knowledge of French and/or Spanish is an advantage

Contract type: ICA
Contract level: I-ICA 1
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Duty Station: Flexible (Copenhagen (HQ) or any other another country, ensuring there is an overlap in working hours with the Copenhagen timezone)

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Your remuneration will depend on different factors such as where you will be based, your experience and family composition, among others
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
  
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract type
• Financial Mobility Support may be offered to international ICA holders and their dependents when relocating to a new duty station as per eligibility.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits. Recruitment in UNOPS is contingent on the results of such checks.
• This recruitment process may be used to fill other vacancies including short-term placements and retainer contracts.
• It is highly recommended to submit a concise cover letter outlining how you consider your education and experience align with the requirements of the role