Logistics Assistant - Retainer, Multiple positions

UNOPS ETMCO is recruiting for this position: Logistics Assistant - Retainer based in Addis Ababa, with frequent travel to various locations in regions of Ethiopia

UNOPS strategy for Ethiopia Multi Country Office is aimed at providing support to the Government and people of Ethiopia, Sudan and Djibouti through the delivery of projects and services in line with the governments’ own priorities and under the UN Delivery as One initiative. The UNOPS Ethiopia Multi Country Office (ETMCO) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been appointed as the implementation agency. At present, UNOPS ETMCO  is implementing and negotiating a number of projects in a range of sectors including infrastructure development, Procurement Support to Government Ministries and other UN agencies and HR support to UN agencies. The functional objective of UNOPS ETMCO is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Ethiopia and the donor community, where capacity building is always considered and encouraged.

• Liaise with the Logistics Unit for purchase orders, shipping documentation, and waybills.
• Receipt of goods and equipment on behalf of partners, inspection, and report preparation.
• Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process.
• Liaise with the Procurement and Logistics team to receive documents of the incoming shipments from freight forwarders.
• Support in the organization of shipments, customs clearance arrangements, and preparation of documents for incoming shipments (received/sent).
• Implement follow-up actions, address delays, and bring them to the attention of the supervisor.
• Follow up on customs clearance for air, road, and sea shipments arriving in Ethiopia for different partners.
• Liaise with respective partners/custom clearing agents to get clearance letters and approvals on time before the arrival of shipments in the country.
• Ensure timely receipt of clearance letters from partners and delivery of goods.
• Follow up on the transportation of goods from the airport and seaport to final destinations.
• Carefully monitor the movement of equipment into and within the area of responsibility.
• Maintain a log of all delivered cargo/shipments and support in developing a tracking system to assist the supervisor in following up on pending issues.
• Ensure all damaged goods in transit are reported to the freight forwarder and project manager in a timely manner.
• Assist with the preparation of reports, tables, and charts, etc.
• Apply technical skills and knowledge in formatting and presentations, ensuring appropriate presentation style and accuracy of information.
• Conduct routine follow-up actions on deliveries and the supply chain on behalf of the supervisor, and inform him/her of the status.
• Prepare letters, memorandums, faxes, emails, etc.
• Monitor progress and liaise with vendors during the entire procurement and supply chain cycle, including investigation and resolution of post-order problems and preparation of progress reports on procurement and supply chain matters.
• Ensure Receiving and Inspection Reports (RIR) or relevant certificates are timely received once goods are delivered.
• Other tasks assigned by the immediate supervisor or Head of Unit.

Education

• High school completion is required.
• A Diploma or a first-level university degree (Bachelor’s) in Logistics, Procurement, Management, or administration is an asset and may substitute for some of the required work experience.

Experience

• A minimum of four (4) years of experience  with high school completion, two (2) years  of experience
  with a diploma, and one (1) year experience with a bachelor’s degree, working in areas such as logistics, procurement administrative support, facilities management, or related fields is required.

Language 

• Fluency in written, spoken, and reading English is required.
•  Knowledge of another UN official language is an asset.

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA/ICS -4 Retainer
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance: One year initially, renewable subject to satisfactory performance and funding availability'

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.