Procurement Officer (Homebased Retainer)

1. Implements key aspects of operational procurement strategies, focusing on the achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system. 

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on the achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation

• Guidelines followed for embedding sustainability along the procurement process.

• Organization of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations. 

• Preparation of submissions to the Contract and Property Committees (CPCs). 

• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

• Advice, remedial actions, or solutions to Project Managers on procurement issues.

• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures. 

3.  Implementation  of sourcing strategy and e-procurement tools focusing on the achievement of the following results:

• Development and management of the rosters of suppliers. 

• Carry out market research to identify new potential suppliers.

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area. 

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

Impact of Results 

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programmes.  Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management.  This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• It may be the responsibility of the selected candidate to make arrangements, to a standard deemed acceptable by UNOPS, for secure internet connections, laptop and or equipment necessary for work (as defined by UNOPS).