Project Administration Assistant

DFID has contracted UNOPS to carry out a “Project Coordination” Project in close cooperation with DFID leadership. DFID through UNOPS will work closely with the new provincial and local Government to coordinate programmes in the provinces and provide technical assistance, as appropriate.

The Project Administration Assistant will be responsible for:

Reporting

- Create and maintain the PCU project’s reporting calendar.

- Assist the Team Leader in the collection of relevant data for progress reports, including team inputs, platform extracts, pictures and diagrams.

- Support the Team Leader in report writing, including substantial contributions to drafting, editing and completing the end products.

M&E and communications

- Assist the Team Leader in the creation of a monitoring and evaluation and communications plan.

- Be responsible for monitoring and documenting the implementation of the plan.

- Assist the Team Leader and Communications Officer in the preparation of communications material, including brochures, newsletters, media campaigns, and social media content.

- Assist the Team Leader in the documentation of lessons learned.

Maintenance of UNOPS’ project management systems

- Support the Team Leader in the weekly update of logs and registers (risk register, issue log, lessons log).

- Update UNOPS’ online systems in collaboration with the Project Support Assistant.

Meeting secretariat

- Assist the Team Leader in the organisation of monthly team meetings and quarterly Project Board Meetings (planning, invitations, logistics).

- Document meetings (minute taking, diffusion and archival).

Monitoring and Progress Controls

The Project Administration Assistant’s performance will be monitored through:

• The definition and bi-annual review of individual performance objectives.
• The quantitative and qualitative assessment of the project’s online documentation (monthly spot checks and quarterly review).
• Successfully building effective working relationships with PCU team members and DFID staff.

Education

• Bachelor’s Degree in management, business, administration, communication, development studies or another relevant field is required

Work Experience

• At least 1 years of work experience in administration, reporting, monitoring and evaluation, communication or a related field is required.
• Experience working in Nepal is desirable
• Previous experience working with Enterprise Resource Planning software (ERPs) or other online management systems desirable.

Language:

• Full professional command of Nepali is required
• Good level of English is required

• Good technological competence, including experience using relevant software and cloud-based work.
• Willingness to travel outside of Kathmandu monthly for short field trips.
• Ability to work independently and under pressure.
• Collaborative approach to working in a multi-ethnic team.

Contract type: Local Individual Contractor Agreement  (LICA)
Contract level: LICA 5
Contract duration:Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

• This post is open to Nepal nationals only.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. 

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.