Under the guidance and supervision of the Regional Management and
Oversight Senior Advisor, the Project Management Support Specialist is
responsible for operations, management and oversight analysis and reporting. The
Project Management Support Specialist promotes a collaborative, client-focused,
quality and results-oriented approach. She/he works in close collaboration with
the operations, programme and project management teams within AR and HQ as
required. The incumbent is responsible to abide by administrative instructions,
plans and procedures of the UN Security Management System and that of UNOPS.
More specifically, the duties of the Project Management Support Specialist
include the following:
●
Ensure that AR is in full compliance with UNOPS
rules, regulations and policies;
●
Implement corporate and regional operational
strategies, assist in the establishment of management targets and monitor
achievement of results;
●
Analyse and report on business processes and
identify opportunities to improve efficiency and effectiveness of such
processes;
●
Provide operational support for missions and
audits, conducting necessary preparation work prior to such missions and
audits;
●
Oversee the planning, preparation and execution
of regional workshops and retreats for AR personnel, including developing
schedules, presentations and briefing materials;
●
Provide substantive research, analysis and
reporting, including contribution to briefing materials and portfolio summary
notes for management reports and for programme development needs;
●
Analyse and report on the performance of country
offices and make recommendations for improvements;
●
Manage the investment funding portfolio
throughout the process, from proposal submission to update reports and final
closure;
●
Prepare regular and ad-hoc management reports as
needed;
●
Analyse and report on budget expenditures and
assist in advising the Regional Management team on budget status, ensuring that
funds allocated is not exceeded or that additional funds are allocated when
required;
●
Undertake regional performance monitoring;
●
Analyse project financial reports;
●
Provide responses to queries on financial and
administrative matters from HQ
and AR offices;
●
Provide
support for HQ and Regional initiatives; and
●
Be a regional
focal point for training, knowledge management, oneUNOPS ERP, oneUNOPS Project
and oneUNOPS Report.
Functional Competencies
● Knowledge Management and Learning.
● Promotes a knowledge sharing and learning culture in the office.
● Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plans and applies newly acquired skills.
● Development and Operational Effectiveness.
● Ability to undertake strategic planning, results-based management and reporting.
● Ability to analyse business processes in accordance with relevant UNOPS rules and regulations.
● Ability to work at a consistently high level of accuracy.
● Focuses on impact and result for the client and responds positively to feedback.
● Consistently approaches work with energy and a positive constructive attitude.
● Builds strong relationships with clients and external actors.
● Remains calm, in control even under pressure.
● Demonstrates openness to change and ability to manage complexities.