CPC Knowledge Management Specialist

Under the direct supervision of the unit manager (CPC), the CPC knowledge management specialist shall be responsible for the following:

• Develop and coordinate the knowledge management function of the CPC unit.

• Manage the CPC secretariat team

Knowledge Management

Knowledge Capture and Organization:

• Design and implement systems for collecting, storing, and categorizing procurement knowledge, including documents, reports, best practices, lessons learned, and other relevant information gained from CPC submissions and reviews

• Ensure the quality and accuracy of information in knowledge repositories.

 Knowledge Sharing and Dissemination:

• Facilitate knowledge sharing initiatives to encourage collaboration and information exchange among units across UNOPS.

• Establish platforms and channels (e.g., intranet, knowledge bases,) to disseminate CPC knowledge effectively.

 Knowledge Retrieval and Accessibility:

• Implement search tools and methodologies to enable easy access to relevant knowledge assets.

• Monitor and improve knowledge retrieval processes.

Monitor and Evaluate Knowledge Management Efforts:

• Establish key performance indicators (KPIs) to measure the effectiveness of knowledge management initiatives.

• Regularly assess the impact of knowledge management efforts and make recommendations for improvement.

Collaborative Projects and Innovation:

• Collaborate with teams across UNOPS to incorporate knowledge management principles into project planning and execution.

• Facilitate the use of lessons learned to drive innovation and continuous improvement

Corporate Function and Service

• CPC focal point for all BOA and other audit inquiries.

• Team lead on all data and ad hoc requests.

CPC Secretariat Management

• Manage a team of two assistants

• Ensure weekly routine meetings are adhered to

• Ensure minutes of meetings are shared with submitting units

• Organise quarterly briefing minutes with UNOPS regions

• Coordinate knowledge sharing with HQ units

• Organise training sessions with various stakeholders

• Maintain updated units reporting data and KPI

• Manage the CPC budget

a. Education 

• A first-level university degree (Bachelor’s Degree) is required. An Advanced University Degree (Master’s or higher) is desirable and may compensate for some of the required years of experience.

b. Work Experience 

• A minimum of seven (7) years of relevant experience (with a First Level University Degree), or five (5) years (with Masters degree or higher) is required in procurement, and/or knowledge management or a related discipline

• A good understanding of UNOPS procurement processes, its role and mandates preferably with associated experience. 

c. Languages

• Fluency in English, 

• Knowledge of another official UN language is an asset.

Contract type: International ICA

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.