Admin and Finance Intern - National

• Participate and provide feedback and new ideas to the process of maintenance and safe and secure storage of all office equipment and property.
• Inspect all office equipment and assets to ensure accuracy of inventory lists and property records, while recommend areas of improvement based on the inspection and analysis of records
• Provide notes for improving the coordination of transportation services, regular vehicle maintenance and insurance. Checking and certifying of vehicle daily log and fuel consumption, update and maintenance of vehicle history report.
• Externally, coordinate with car rental companies to provide vehicles for projects in a timely manner. Follow up with suppliers to provide log sheets, invoices and supporting documents to facilitate the payment.

• Develop a record keeping system for all operational and financial documents for ease of retrieval and reference.
• Interaction with colleagues, clients and partners to recommend tools that can facilitate the exchange of information on administrative issues and seek co-operation when needed. Assist and provide innovative solutions for the resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for course of action.
• In the absence of the support team member, follows up on urgent tasks and issues on behalf, ensuring that relevant duties and responsibilities are completed without delay
• Develop a monitoring system to track status of submitted and pending requests, ensuring that tasks relating to units work and mandate are completed in a timely manner.

• Participation in the training events for the programme, operations and projects personnel on administrative procedures.
• Assists the conduct of Support Services Team Meetings in UNOPS Bangladesh Office, and prepares presentation, minutes and status reports for review and finalization.
• Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients.

• Analyze financial processes and contribute to the improvement of processes to enhance efficiency (speed, quality and client satisfaction)

Education:

• Candidates must be currently enrolled in, or have recently completed (within 3 years prior to the application date of the internship) a Bachelor/Master’s/Ph.D. Degree in Accounting or Finance, Business Administration or related fields.

• Professional qualification proven to be equivalent to a university degree shall be considered.

• Completion of an Advanced University Degree in the relevant areas is a strong asset

Experience:

• Applicants are not required to have professional work experience.

• Experience in the usage of computers and software packages (Google Suite/Workspace Office) is highly desirable. 

Language:

• Fluency in English  is required. Working knowledge of Bangla is preferred.

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Interns are responsible for their own arrangements for accommodation, travel, and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.